City of Columbus - File #: 0272-2005

• File #: 0272-2005
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 2/2/2005
• In control: Administration Committee
• On agenda: 3/7/2005
• Final action: 3/9/2005
• Title: To authorize the Public Service Director to enter into contract for the Facilities Management Division with Matrix Systems, Inc., for upgrades to the Division's security system, to authorize the Finance Director to establish a purchase order with Smart Solutions, Inc., in the amount of $14,875.91 for the purchase of various computer equipment in accordance with the terms and conditions of a universal term contract; to authorize the expenditure of $143,318.91 from the Facilities Management Capital Improvement Fund, to waive the competitive bidding provisions of the Columbus City Codes; and to declare an emergency. ($143,318.91).

Date	Ver.	Action By	Action	Result
3/9/2005	1	CITY CLERK	Attest
3/8/2005	1	MAYOR	Signed
3/7/2005	1	Columbus City Council	Approved	Pass
3/7/2005	1	COUNCIL PRESIDENT	Signed
3/2/2005	1	CITY ATTORNEY	Reviewed and Approved
3/2/2005	1	Service Drafter	Sent to Clerk's Office for Council
3/1/2005	1	EBOCO Reviewer	Reviewed and Approved
3/1/2005	1	ODI DIRECTOR	Reviewed and Approved
3/1/2005	1	Service Drafter	Sent for Approval
2/28/2005	1	Auditor Reviewer	Reviewed and Approved
2/28/2005	1	CITY AUDITOR	Reviewed and Approved
2/28/2005	1	Service Drafter	Sent for Approval
2/23/2005	1	Service Drafter	Sent for Approval
2/22/2005	1	Finance Reviewer	Reviewed and Approved
2/22/2005	1	FINANCE DIRECTOR	Reviewed and Approved
2/19/2005	1	Service Drafter	Sent for Approval
2/19/2005	1	SERVICE DIRECTOR	Reviewed and Approved
2/19/2005	1	Service Drafter	Sent for Approval
2/3/2005	1	Service Drafter	Sent for Approval
2/2/2005	1	Service Drafter	Sent for Approval

Explanation

Background: This legislation authorizes the Public Service Director to enter into a contract for the Facilities Management Division with Matrix Systems, Inc. for an upgrade of the controlled access security system at City Hall, the Health Department, and Carolyn Avenue. The upgrade will be to a Frontier System. Unlike the current system, which was installed in 2000, the Frontier System will be Windows-based, therefore enabling the Department of Technology to support the hardware. This legislation also authorizes the Finance Director to establish a purchase order from a universal term contract with Smart Solutions, Inc., to purchase the necessary computers, servers, and monitors for implementation of the updated Frontier System.

Matrix Systems, Inc., was selected based on a proposal to upgrade the current system. The current system is from Matrix Systems, Inc., and has served the Facilities Management Division well. To completely replace the current system would be cost prohibitive and would not substantially improve the security system versus the proposed upgrades. Therefore, the Facilities Management Division is requesting the waiver of the bidding provisions of the Columbus City Codes.

Emergency action is requested so that work may begin as quickly as possible to increase security at important City-owned buildings.

Fiscal Impact: The Facilities Management Division budgeted $250,000.00 in the 2004 Capital Improvement Budget for security upgrades. This ordinance authorizes a total expenditure of $143,318.91 with two vendors. The cost of previous security upgrades budgeted in the 2004 CIB was $78,742.00. The total cost of the security upgrades, including this ordinance, will be $222,060.91.

Title
To authorize the Public Service Director to enter into contract for the Facilities Management Division with Matrix Systems, Inc., for upgrades to the Division's security system, to authorize the Finance Director to establish a ...