City of Columbus - File #: 2173-2004

• File #: 2173-2004
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 11/23/2004
• In control: Utilities Committee
• On agenda: 12/13/2004
• Final action: 12/15/2004
• Title: To authorize the Finance Director to purchase transformers from Reed City Power Line Supply for the Division of Electricity; to waive the competitive bidding procedures of the Columbus City Code; to authorize the expenditure of $116,067.00 from the Division of Electricity Operating Fund; and to declare an emergency. ($116,067.00)

Date	Ver.	Action By	Action	Result
12/15/2004	1	CITY CLERK	Attest
12/13/2004	1	Columbus City Council	Approved	Pass
12/13/2004	1	COUNCIL PRESIDENT	Signed
12/13/2004	1	MAYOR	Signed
11/30/2004	1	Utilities Drafter	Sent for Approval
11/30/2004	1	CITY ATTORNEY	Reviewed and Approved
11/30/2004	1	Utilities Drafter	Sent to Clerk's Office for Council
11/29/2004	1	Auditor Reviewer	Reviewed and Approved
11/29/2004	1	CITY AUDITOR	Reviewed and Approved
11/26/2004	1	Utilities Drafter	Sent for Approval
11/24/2004	1	ODI DIRECTOR	Reviewed and Approved
11/24/2004	1	Utilities Drafter	Sent for Approval
11/24/2004	1	FINANCE-PURCHASING APPROVER	Reviewed and Approved
11/24/2004	1	Utilities Drafter	Sent for Approval
11/24/2004	1	Finance Reviewer	Reviewed and Approved
11/24/2004	1	FINANCE DIRECTOR	Reviewed and Approved
11/23/2004	1	Utilities Drafter	Sent for Approval
11/23/2004	1	Utilities Reviewer	Reviewed and Approved
11/23/2004	1	Utilities Drafter	Sent for Approval
11/23/2004	1	Utilities Reviewer	Reviewed and Approved
11/23/2004	1	Utilities Drafter	Sent for Approval
11/23/2004	1	UTILITIES DIRECTOR	Reviewed and Approved
11/23/2004	1	UTILITIES DIRECTOR	Reviewed and Approved
11/23/2004	1	Utilities Drafter	Sent for Approval

Explanation

BACKGROUND: This legislation waives the Columbus City Code provisions for competitive sealed bidding and authorizes the Finance Director to purchase transformers for the Division of Electricity. A vendor that was awarded a universal term contract for Transformers and Regulators has been deemed as a non-performing vendor and the contract has been cancelled. The Division of Electricity is now at or below the safe level for these items in its inventory and, therefore, has been placed into an emergency situation. There is insufficient time for formal bid procedures to meet the division's needs for transformers for customer development and to maintain distribution operations.

Sixty-three (63) informal bids were solicited by the Purchasing Office and five (5) bids (all majority-owned business enterprises) were received on November 22, 2004, SO016587. An award, in the amount of $116,067.00, is recommended to Reed City Power Line Supply based upon the lowest informal bid submitted for all items. Their contract compliance number is 381783949. A bid tabulation is attached for your review.

Emergency action is requested so that purchase orders may be established and orders placed as soon as possible to meet the division's need.

FISCAL IMPACT: There is sufficient budget authority within the Division of Electricity's Operating Fund for this purchase. $351,715 was spent in 2003 and $190,961 was spent in 2002 from the Electricity Operating Fund and the Voted Street Lighting and Electricity Distribution Improvements Fund for the purchase of transformers.


Title


To authorize the Finance Director to purchase transformers from Reed City Power Line Supply for the Division of Electricity; to waive the competitive bidding procedures of the Columbus City Code; to authorize the expenditure of $116,067.00 from the Division of Electricity Operating Fund; and to declare an emergency. ($116,067.00)



Body


WHEREAS, the Division of E...