Explanation
BACKGROUND: This legislation is for the option to establish a Universal Term Contract for ADS Flow Monitoring Parts and Services for the Division of Sewerage and Drainage, the sole user. The Division requires parts and services for equipment used to monitor the flow of storm water throughout the City’s sewage system. The term of the proposed option contract would be approximately two (2) years, expiring November 30, 2015, with the option to renew for one (1) additional year.
The Purchasing Office opened formal bids on August 15, 2013. The City advertised and solicited competitive bids in accordance with Section 329.06, Solicitation No. SA005038. Fifty-five (55) bids were solicited: (M1A-0, F1-1, MBR-1). One bid was received, but it quoted alternate freight terms, deeming thebid non-responsive to the specifications. The Division of Sewerage and Drainage requested the Purchasing Office reject the bid and negotiate more favorable freight terms, which has been done. It is recommended that the City waive the competitive bidding procedure to allow for award to the sole bid received from ADS, LLC.
The Purchasing Office is recommending award to the lowest, responsible and best bidder as follows:
ADS, LLC., MAJ, CC# 80-0355805 expires 04/02/2014, $1.00, All items.
Total Estimated Annual Expenditure $175,000, Division of Sewerage and Drainage, the sole user.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search. This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contracts is budgeted in the Mail, Print Services and UTC Fund Account. City Agencies will be require...
Click here for full text