Explanation
Background: Ordinance Number 1416-2007 passed October 1, 2007 authorizing the Public Utilities Director to enter into an agreement with the Ohio Department of Transportation (ODOT) for the Harrisburg Pike Water Line Improvements Project. This project will reconstruct Harrisburg Pike (U.S. Route 62) and install a new twenty-four (24) inch water main. ODOT has delayed the bidding for construction from the first quarter of 2008. Since they require payment before advertising for construction bids, the Department of Public Utilities legislated $1,800,000.00 but paid $1,481,270.00 to them in March 2008. The remaining $318,730.00 is still on AC-027606.
Since ODOT has delayed bidding this project several times, costs have now increased. Therefore, the Division of Power and Water is authorizing and directing the City Auditor to increase AC-027606 by $102,580.00.
1. Amount of additional funds to be expended: $102,580.00
Original Contract Amount: $1,481,270.00
Amount of original contract and this modification: $1,902,580.00
2. Reasons additional goods/services could not be foreseen:
ODOT repeatedly delayed bidding construction and project costs increased.
3. Reason other procurement processes are not used:
When the Division of Power and Water realized ODOT was going to make improvements to the roadway in the same area, the Division decided to pay ODOT's engineer to design the water line improvements and to include it in their contract.
4. How cost of modification was determined:
The City pays an estimated amount as prepared by the Ohio Department of Transportation, Office of Estimating; that the total cost and expenses of the project are only an estimate and may be adjusted by the State. The latest figure was provided by said office.
FISCAL IMPACT: This legislation includes a transfer of funds from the Water System Reserve Fund to the Water Works Enlargement Voted Bonds Fund as a temporary measure until such time as t...
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