Explanation
BACKGROUND
This ordinance authorizes the Director of the Department of Technology to renew a contract with 3SG Plus, LLC, a dealer of Hyland OnBase Software, for licensing, training and professional services for OnBase Enterprise Information Software.
OnBase is a document and data management tool, used by multiple city agencies for a variety of purposes. User departments include Building and Zoning Services, Health, Public Utilities, Development, Public Service, Recreation and Parks, Technology and Human Resources. This contract will provide software support and licensing renewal, train City personnel for best use cases and provide change management consultation and other services as outlined in the statement of work.
Ordinance 2335-2024 authorized the Director of the Department of Technology to enter into contract with 3SG Plus LLC. The Department of Technology solicited Requests for Proposals for the OnBase Enterprise Information Software as RFQ026756. This initial contract included four (4) renewal options, pending authorization by City Council. The initial contract included professional, consulting and training services. Subsequent renewals also include licensing.
This ordinance authorizes the second renewal option for training and professional services. It also authorizes the initial licensing option of five (5) licensing options. The term of the contract will be one year, beginning on July 1, 2026, and ending on June 30, 2027, for the contract amount of $233,597.25, which includes $176,033.86 for maintenance, $9,000.00 for training, and $48,563.39 for professional services.
This ordinance also includes an extension of PO468783 which currently expires on September 26, 2026, for an additional 12 months until September 26, 2027. Work that was planned will not be completed by the current expiration date of September 26, 2026, and will delay the payment of funds set aside for this project.
1.1 Amount of additional funds to be expended
The o...
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