City of Columbus - File #: 0299-2006

• File #: 0299-2006
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 2/6/2006
• In control: Utilities Committee
• On agenda: 3/13/2006
• Final action: 3/15/2006
• Title: To authorize the Finance and Management Director to enter into a contract with Rosemount Analytical, Inc., for the purchase of distribution monitoring systems, for the Division of Water, to authorize the expenditure of $35,625.00 from the Water Systems Operating Fund; and to waive competitive bidding. ($35,625.00)

Date	Ver.	Action By	Action	Result
3/15/2006	1	CITY CLERK	Attest
3/14/2006	1	MAYOR	Signed
3/13/2006	1	Columbus City Council	Read for the First Time
3/13/2006	1	Columbus City Council	Approved	Pass
3/13/2006	1	COUNCIL PRESIDENT	Signed
3/2/2006	1	Utilities Drafter	Sent for Approval
3/2/2006	1	Auditor Reviewer	Reviewed and Approved
3/2/2006	1	CITY AUDITOR	Reviewed and Approved
3/2/2006	1	Utilities Drafter	Sent for Approval
3/2/2006	1	CITY ATTORNEY	Reviewed and Approved
3/2/2006	1	Utilities Drafter	Sent to Clerk's Office for Council
3/1/2006	1	Finance Reviewer	Reviewed and Approved
3/1/2006	1	FINANCE DIRECTOR	Reviewed and Approved
2/28/2006	1	Utilities Drafter	Sent for Approval
2/28/2006	1	FINANCE DIRECTOR	Reviewed and Approved
2/28/2006	1	Utilities Drafter	Sent for Approval
2/28/2006	1	Utilities Drafter	Sent for Approval
2/27/2006	1	UTILITIES DIRECTOR	Reviewed and Approved
2/27/2006	1	Utilities Drafter	Sent for Approval
2/23/2006	1	Utilities Reviewer	Sent for Approval
2/22/2006	1	Utilities Drafter	Sent for Approval
2/22/2006	1	Utilities Reviewer	Reviewed and Approved
2/22/2006	1	Utilities Drafter	Sent for Approval
2/16/2006	1	Utilities Reviewer	Reviewed and Disapproved
2/13/2006	1	Utilities Drafter	Sent for Approval
2/13/2006	1	Utilities Drafter	Sent for Approval
2/10/2006	1	Utilities Drafter	Sent for Approval

Explanation

BACKGROUND: The Purchasing Office received and opened bid number SA001845 for the purchase of distribution monitoring systems for the Division of Water on December 1, 2005. This solution allows us to detect and respond to water quality and contamination events ensuring safe water to our customers. The Division of Water budgeted $75,000.00 for this type of equipment in 2006. This contract is the first of two purchases of this type of equipment during the 2006 budget year.

The Purchasing Office solicited 43 vendors for the purchase of distribution monitoring systems (SA001845). Of those solicited, one had certified M1A status and none had certified F1 status. There was one proposal received (REG).

The proposal was deemed non-responsive due to submission of the bidder's terms and conditions and no signature on the proposal page. The Division of Water requested that the Purchasing Office try to resolve any unacceptable terminology. Revised terms and conditions have been submitted to the City, in writing, that are acceptable. The proposal will now be considered on an informal basis and a contract will be established, as they are the lowest responsible, best and only bid received.

FISCAL IMPACT: The Division of Water budgeted $75,000.00 for this type of purchase.

$40,000 was expended for Distribution Monitoring Systems during 2005.
$0 was expended for Distribution Monitoring Systems during 2004.


Title

To authorize the Finance and Management Director to enter into a contract with Rosemount Analytical, Inc., for the purchase of distribution monitoring systems, for the Division of Water, to authorize the expenditure of $35,625.00 from the Water Systems Operating Fund; and to waive competitive bidding. ($35,625.00)

Body

WHEREAS, the Purchasing Office advertised and solicited formal bids on December 1, 2005, and the only bid received was deemed non-responsive due to submittal of terms and conditions and no signature on t...