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File #: 0626-2010    Version: 1
Type: Ordinance Status: Passed
File created: 4/19/2010 In control: Administration Committee
On agenda: 5/24/2010 Final action: 5/26/2010
Title: To authorize the Director of the Department of Technology, on behalf of the Columbus Public Health Department, to modify and extend a contract with Streamline Health, to continue providing the services of implementing an automated vendor hosted vital records management system, inclusive of use of the vendor's associated software, license, maintenance and support services; to authorize year three of a five year service fee agreement; and to authorize the expenditure of $67,824.00 from the Department of Technology's Internal Services Fund; and to declare an emergency. ($67,824.00)
Date Ver.Action ByActionResultAction DetailsMeeting Details
5/26/20101 CITY CLERK Attest  Action details Meeting details
5/25/20101 MAYOR Signed  Action details Meeting details
5/24/20101 Columbus City Council ApprovedPass Action details Meeting details
5/24/20101 COUNCIL PRESIDENT PRO-TEM Signed  Action details Meeting details
5/12/20101 Technology Drafter Sent for Approval  Action details Meeting details
5/12/20101 Auditor Reviewer Reviewed and Approved  Action details Meeting details
5/12/20101 CITY AUDITOR Reviewed and Approved  Action details Meeting details
5/12/20101 Technology Drafter Sent for Approval  Action details Meeting details
5/12/20101 CITY ATTORNEY Reviewed and Approved  Action details Meeting details
5/12/20101 Technology Drafter Sent to Clerk's Office for Council  Action details Meeting details
5/11/20101 ODI DIRECTOR Reviewed and Approved  Action details Meeting details
5/11/20101 Technology Drafter Sent for Approval  Action details Meeting details
5/11/20101 Finance Reviewer Reviewed and Approved  Action details Meeting details
5/11/20101 Finance Reviewer Reviewed and Approved  Action details Meeting details
5/11/20101 FINANCE DIRECTOR Reviewed and Approved  Action details Meeting details
5/10/20101 Technology Drafter Sent for Approval  Action details Meeting details
5/10/20101 EBOCO Reviewer Sent for Approval  Action details Meeting details
5/7/20101 TECHNOLOGY DIRECTOR Reviewed and Approved  Action details Meeting details
4/27/20101 Technology Drafter Sent for Approval  Action details Meeting details
Explanation

BACKGROUND:
Currently, the vital statistics record management system is a critical application that provides the Columbus Public Health Department with the ability to provide an extensive array of services, electronic data and document management partnered with document scanning, and operational workflow that provides full end-to-end processing of birth and death records. This electronic foundation fully supports the future of federally legislated electronic verification of vital events and statewide central issuance.

Ordinance #0191-2008, passed March 17, 2008 authorized the Director of the Department of Technology, on behalf of the Columbus Public Health Department, to enter into a contract (EL008210) with Streamline Health to implement and provide an automated vendor hosted vital records management system, inclusive of use of the vendor's associated software, license with maintenance and support services within a one year term period of 06/24/2008 through 06/23/2009. Due to some additional project delays, this ordinance will allow for language within the contract to authorize the Director of the Department of Technology, on behalf of the Columbus Public Health Department to modify and extend the contract and the associated funds for an additional one year term until the project is completed. This project has no associated hardware or software costs, only the cost of implementation and a service fee cost, payable monthly and renewable annually. The vendor retains ownership of the software, and the Columbus Public Health Department retains ownership of the data.

This legislation also authorizes year three of a five year service fee agreement renewable annually, contingent upon the express written approval of both parties and the City's appropriation and authorization of funds. The associated coverage period is from June 24, 2010 through June 23, 2011 and provides additional funding in the amount of $67,824.00 with Streamline Health...

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