City of Columbus - File #: 1802-2008

• File #: 1802-2008
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 11/5/2008
• In control: Administration Committee
• On agenda: 12/15/2008
• Final action: 12/17/2008
• Title: To authorize the Director of Finance and Management, on behalf of the Department of Technology (DoT), to establish a purchase order, for the purchase of three (3) studio camera systems, with ProVideo Systems, Inc. for the Department of Technology, Information Services Division; to authorize the expenditure of $68,910.00 from the Department of Technology, Information Services Fund; and to declare an emergency. ($68,910.00)

Date	Ver.	Action By	Action	Result
12/17/2008	1	ACTING CITY CLERK	Attest
12/16/2008	1	MAYOR	Signed
12/15/2008	1	Columbus City Council	Approved	Pass
12/15/2008	1	COUNCIL PRESIDENT	Signed
11/21/2008	1	Finance Reviewer	Reviewed and Approved
11/21/2008	1	Finance - Purchasing Reviewer	Reviewed and Approved
11/21/2008	1	FINANCE DIRECTOR	Reviewed and Approved
11/21/2008	1	Technology Drafter	Sent for Approval
11/21/2008	1	Auditor Reviewer	Reviewed and Approved
11/21/2008	1	CITY AUDITOR	Reviewed and Approved
11/21/2008	1	Technology Drafter	Sent for Approval
11/21/2008	1	CITY ATTORNEY	Reviewed and Approved
11/21/2008	1	Technology Drafter	Sent to Clerk's Office for Council
11/20/2008	1	Technology Drafter	Sent for Approval
11/20/2008	1	EBOCO Reviewer	Reviewed and Approved
11/20/2008	1	ODI DIRECTOR	Reviewed and Approved
11/20/2008	1	Technology Drafter	Sent for Approval
11/20/2008	1	Finance Reviewer	Reviewed and Approved
11/19/2008	1	EBOCO Reviewer	Reviewed and Disapproved
11/12/2008	1	Technology Reviewer	Reviewed and Approved
11/12/2008	1	TECHNOLOGY DIRECTOR	Reviewed and Approved
11/12/2008	1	Technology Drafter	Sent for Approval
11/7/2008	1	Technology Drafter	Sent for Approval

Explanation

BACKGROUND:
The purpose of this legislation is to authorize the Director of Finance and Management, on behalf of the Department of Technology (DOT), to establish a purchase order for the purchase of three (3) studio camera systems for the Department of Technology, Information Services Division, with ProVideo Systems, Inc. The three (3) studio camera systems replace end of life and failing cameras currently used for GTC-3 studio productions to include " Community Tapestry ", "Education is Everybody's Business ", Access to Business, Call the Roll, EMS Perspectives, and Command Post, as well as various productions for the City of Columbus, Mayor's Office. The existing cameras are over 10 years old and have become either inoperable or obsolete. The equipment being purchased includes studio viewfinders, control units, zoom and focus controls, and will replace video equipment in the GTC-3 Studio Control Room. Through this purchase, the quality of GTC-3 productions will increase because of the digital technology employed and will be used by Media Services Personnel to record live and taped programming originating in the GTC-3 Studio, City Council Chambers as well as studio programs produced for the Community Relations Commission, Office of Education, EBOCO, Fire Division and the Mayor's Office.

The Department of Technology, through the Purchasing Office, exercised due diligence by completing the competitive bid process in compliance with Columbus City Code Section 329. A formal bid was prepared and posted on the City's solicitation web site. On October 16, 2008 the City of Columbus, Purchasing Office received and opened two (2) bids, associated with bid solicitation SA003073; One bid was from ProVideo Systems, Inc., with a total amount of $68,910.00. The other bid from Roscor Corporation was deemed non-responsive as Roscor Corporation submitted additional terms and conditions that were unacceptable to the City of Columbus. The bid submitt...