City of Columbus - File #: 0222-2007

• File #: 0222-2007
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 2/2/2007
• In control: Safety Committee
• On agenda: 2/26/2007
• Final action: 2/27/2007
• Title: To authorize and direct the Finance and Management Director to contract with the Gordon Flesch Company Inc. for the lease and maintenance of copy machines for the Division of Police, to authorize the expenditure of $106,668.00 from the General Fund; and to declare an emergency. ($106,668.00)

Date	Ver.	Action By	Action	Result
2/27/2007	1	MAYOR	Signed
2/27/2007	1	CITY CLERK	Attest
2/26/2007	1	Columbus City Council	Approved	Pass
2/26/2007	1	COUNCIL PRESIDENT	Signed
2/12/2007	1	Safety Drafter	Sent for Approval
2/12/2007	1	Auditor Reviewer	Reviewed and Approved
2/12/2007	1	CITY AUDITOR	Reviewed and Approved
2/12/2007	1	Safety Drafter	Sent for Approval
2/12/2007	1	CITY ATTORNEY	Reviewed and Approved
2/12/2007	1	Safety Drafter	Sent to Clerk's Office for Council
2/9/2007	1	Finance Reviewer	Reviewed and Approved
2/9/2007	1	FINANCE DIRECTOR	Reviewed and Approved
2/9/2007	1	FINANCE-PURCHASING APPROVER	Reviewed and Approved
2/8/2007	1	ODI DIRECTOR	Reviewed and Approved
2/8/2007	1	Safety Drafter	Sent for Approval
2/8/2007	1	Finance Reviewer	Reviewed and Approved
2/7/2007	1	EBOCO Reviewer	Reviewed and Approved
2/6/2007	1	SAFETY DIRECTOR	Reviewed and Approved
2/6/2007	1	Safety Drafter	Sent for Approval
2/5/2007	1	Safety Reviewer	Reviewed and Approved
2/5/2007	1	Safety Reviewer	Reviewed and Approved
2/5/2007	1	Safety Reviewer	Reviewed and Approved
2/5/2007	1	Safety Reviewer	Reviewed and Approved
2/2/2007	1	Safety Drafter	Sent for Approval

Explanation
BACKGROUND:
Need: The Division of Police needs to lease two (2) high volume copy machines and one (1) color copier for the Division's Print Shop. These machines are needed for the high volume of copying, 400,000 - 500,000 copies per month, for the entire division.

Bid Information: Formal Bid # SA002263 was opened on January 4, 2007. Six responses were received. MT Business Technologies was the low numerical bid but did not meet specifications. The next low bid, Gordon Flesch Company Inc. met all specifications. The Division of Police recommended award to Gordon Flesch Company Inc. in the amount of $106,668.00 for the first twelve months of a thirty-six month lease and maintenance.

Contract Compliance No.: 390993125, expires 01/22/2009

The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.

Emergency Designation: Emergency legislation is needed because existing contract has expired.

FISCAL IMPACT: $95,000.00 is budgeted in the General Fund for the lease of copiers for the Division of Police and funds are budgeted for the maintenance of equipment that will be sufficient for this maintenance.

Title
To authorize and direct the Finance and Management Director to contract with the Gordon Flesch Company Inc. for the lease and maintenance of copy machines for the Division of Police, to authorize the expenditure of $106,668.00 from the General Fund; and to declare an emergency. ($106,668.00)

Body
WHEREAS, the Department of Public Safety, Division of Police's Print Shop needs to maintain two high-speed copiers and one (1) color copier in order to provide the volume of required reproduction services needed for the Division and the public; and

WHEREAS, a formal bid opening was held on January 4, 2007 for the lease of three digital copiers/scanners/printers ...