Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish five (5) Universal Term Contracts (UTC) for the option to purchase Asphalt & Concrete with Decker Construction Co., Shelly Materials Inc., Hei-Way LLC, Kokosing Materials Inc., and Rap Management LLC The Division of Infrastructure Management is the primary user for Asphalt & Concrete mixes. Asphalt & Concrete are used to patch and repair streets and alleys throughout the City. The term of the proposed option contracts would be approximately two (2) years expiring October 31, 2027, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on October 9, 2025. In addition, the expenditure of $5.00 is hereby authorized from General Budget Reservation BRPO003264.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of section 329 relating to competitive bidding (Request for Quotation No. RFQ031189). Five (5) bids were received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidders as follows:
Decker Construction Co., Items# 1-3, 5-10, $1.00
Shelly Materials Inc., Items# 1 - 4, $1.00
Hei-Way LLC, Items# 6, 8, $1.00
Kokosing Materials Inc., Items# 1- 4, $1.00
Rap Management LLC., Items# 1-7, 10, $1.00
Total Estimated Annual Expenditure: $600,000.00, Division of Infrastructure Management, the primary user
Emergency Designation: The Finance and Management Department respectfully requests this legislation to be considered an emergency ordinance because the contract expired October 31, 2025 and it is necessary to maintain an uninterrupted supply of asphalt and concrete mixes.
The companies are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: ...
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