City of Columbus - File #: 0171-2006

• File #: 0171-2006
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 1/19/2006
• In control: Health, Housing & Human Services Committee
• On agenda: 2/13/2006
• Final action: 2/15/2006
• Title: To authorize and direct the Finance and Management Director to modify and extend the eight (8) citywide contracts for the option to obtain Emergency Repair Contractors for Low-Income Residents, with ABC Gas Repair, Inc., Ohio Mechanical Inc., Holt Mechanical, Union Electric & Communications, Stairway Chairlift, Inc., Ready Wire Electrical Contractors, All About Drains, and Absolute Air, and to declare an emergency.

Date	Ver.	Action By	Action	Result
2/15/2006	1	CITY CLERK	Attest
2/14/2006	1	MAYOR	Signed
2/13/2006	1	Columbus City Council	Approved	Pass
2/13/2006	1	COUNCIL PRESIDENT	Signed
2/2/2006	1	ODI DIRECTOR	Reviewed and Approved
2/2/2006	1	ODI DIRECTOR	Reviewed and Approved
2/2/2006	1	Finance - Purchasing Drafter	Sent for Approval
2/2/2006	1	CITY ATTORNEY	Reviewed and Approved
2/2/2006	1	Finance - Purchasing Drafter	Sent to Clerk's Office for Council
2/1/2006	1	Finance - Purchasing Drafter	Sent for Approval
2/1/2006	1	EBOCO Reviewer	Reviewed and Approved
1/30/2006	1	FINANCE DIRECTOR	Reviewed and Approved
1/30/2006	1	FINANCE DIRECTOR	Reviewed and Approved
1/23/2006	1	Finance - Purchasing Drafter	Sent for Approval
1/20/2006	1	Finance - Purchasing Drafter	Sent for Approval

Explanation

BACKGROUND: To modify and extend the existing city-wide contracts for the option to obtain Emergency Repair Contractors for Low-Income Residents for the Department of Development, to and including March 30, 2007. Formal bids were opened by the Purchasing Office on January 29, 2004. The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06. (Proposal No. SA000567). The following eight (8) contracts were established in accordance with bids received:
FL002173 ABC Gas Repair, Inc. Contract Compliance# 31-0947284
FL002174 Ohio Mechanical, Inc. 31-1676592
FL002176 Holt Mechanical 31-1563918
FL002177 Union Electric & Communications 31-1708186
FL002178 Stairway Chairlift 31-1674969
FL002179 Ready Wire Electrical Contactors 51-0466059
FL002180 James, Kenneth L., dba All About Drains 27-9482908
FL002181 Absolute Air 31-1427312

None of the companies are debarred according to the Federal Excluded Parties Listing or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.

1. Amount of additional funds: The estimated annual expenditures for these contracts are $160,000.00. The Department of Development must obtain approval to expend from their own budgeted funds for their estimated expenditures.
2. Reason additional needs were not foreseen: The need was foreseen. An extension is provided for in the original contract.
3. Reason other procurement processes not used: The same exact product is required as originally bid. No lower pricing/more attractive terms and conditions are anticipated at this time.
4. How cost was determined: The cost, terms and conditions are in accordance with the original agreement

FISCAL IMPACT: No funding is required to extend the option contracts. The Department of Development must set aside their own funding for their estimated expenditures.

To maintain an unint...