City of Columbus - File #: 1820-2006

• File #: 1820-2006
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 10/9/2006
• In control: Administration Committee
• On agenda: 11/6/2006
• Final action: 11/9/2006
• Title: To authorize the Finance and Management Director to extend a contract for the Facilities Management Division with Systems by Rich Consulting LLC for professional custodial service administration and management of the quality assurance and training programs at the Columbus Health Department, to authorize the expenditure of $33,953.70 from the General Fund, and to declare an emergency. ($33,953.70).

Date	Ver.	Action By	Action	Result
11/9/2006	1	CITY CLERK	Attest
11/8/2006	1	MAYOR	Signed
11/6/2006	1	Columbus City Council	Approved	Pass
11/6/2006	1	COUNCIL PRESIDENT	Signed
10/17/2006	1	Finance Drafter	Sent for Approval
10/17/2006	1	CITY ATTORNEY	Reviewed and Approved
10/17/2006	1	Finance Drafter	Sent to Clerk's Office for Council
10/16/2006	1	ODI DIRECTOR	Reviewed and Approved
10/13/2006	1	Finance Drafter	Sent for Approval
10/12/2006	1	Finance Drafter	Sent for Approval
10/12/2006	1	Auditor Reviewer	Reviewed and Approved
10/12/2006	1	CITY AUDITOR	Reviewed and Approved
10/11/2006	1	Finance Reviewer	Reviewed and Approved
10/11/2006	1	Finance Reviewer	Reviewed and Approved
10/11/2006	1	Finance Reviewer	Reviewed and Approved
10/11/2006	1	FINANCE DIRECTOR	Reviewed and Approved
10/9/2006	1	Finance Drafter	Sent for Approval

Explanation

BACKGROUND: This ordinance authorizes the Finance and Management Director to extend a contract with Systems by Rich Consulting LLC for professional custodial service administration and management of the quality assurance and training programs at the Health Department, 240 Parsons Avenue. Systems by Rich Consulting LLC is retained by the City to ensure custodial contract compliance, continued uninterrupted oversight, training, and accreditation with the Joint Commission for Accreditation of Health Care Organizations (JCAHO). Currently, the Health Department is accredited by JCAHO. Accreditation enhances the ability of the Health Department to more easily secure additional federal funding. The term of this extension October 21, 2006 through October 20, 2007.

Systems by Rich Consulting LLC (AFA) was selected through an RFP process. The RFP was advertised in January 2006. Systems by Rich Consulting LLC was the only respondent. The original contract was authorized by Ordinance 0555-2006, passed April 3, 2006, and was for the term of March 1, 2006 through October 21, 2006.

Emergency action is requested so that custodial services administration may continue without interruption, thereby ensuring that the accreditation with the Joint Commission for the Accreditation of Health Care Organizations (JCAHO) does not lapse.

Fiscal Impact: The Facilities Management Division budgeted $39,994.00 for this contract in the 2006 budget. The cost of this first contract was $29,990.00. The cost of this extension is $33,953.70. The difference was accounted for in the Mid Year Financial Review. Contract Compliance Number 31-1756535, expiration date 4/26/2007.

Title

To authorize the Finance and Management Director to extend a contract for the Facilities Management Division with Systems by Rich Consulting LLC for professional custodial service administration and management of the quality assurance and training programs at the Columbus Health Dep...