City of Columbus - File #: 1366-2006

• File #: 1366-2006
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 7/13/2006
• In control: Administration Committee
• On agenda: 7/31/2006
• Final action: 8/2/2006
• Title: To authorize the Director of Finance and Management to establish a contract with Roscor Corporation for the purchase of Video Recording Equipment for the Department of Technology, Information Services Division, and to authorize the expenditure of $22,243.00 from the Technology Department Information Services Fund; and to declare an emergency. ($22,243.00)

Date	Ver.	Action By	Action	Result
8/2/2006	1	MAYOR	Signed
8/2/2006	1	ACTING CITY CLERK	Attest
7/31/2006	1	Columbus City Council	Approved	Pass
7/31/2006	1	COUNCIL PRESIDENT	Signed
7/21/2006	1	Auditor Reviewer	Reviewed and Approved
7/21/2006	1	CITY AUDITOR	Reviewed and Approved
7/21/2006	1	Technology Drafter	Sent for Approval
7/21/2006	1	CITY ATTORNEY	Reviewed and Approved
7/21/2006	1	Technology Drafter	Sent to Clerk's Office for Council
7/20/2006	1	Finance Reviewer	Reviewed and Approved
7/20/2006	1	FINANCE DIRECTOR	Reviewed and Approved
7/20/2006	1	Technology Drafter	Sent for Approval
7/20/2006	1	Technology Drafter	Sent for Approval
7/19/2006	1	EBOCO Reviewer	Sent for Approval
7/19/2006	1	ODI DIRECTOR	Reviewed and Approved
7/19/2006	1	Technology Drafter	Sent for Approval
7/18/2006	1	TECHNOLOGY DIRECTOR	Reviewed and Approved
7/18/2006	1	Technology Drafter	Sent for Approval
7/13/2006	1	Technology Drafter	Sent for Approval

Explanation

BACKGROUND:
The purpose of this legislation is to authorize the Director of Finance and Management to enter into contract for the purchase of Panasonic Video Recording Equipment for the Department of Technology, Information Services Division, with Roscor Corporation. The Panasonic Video Recording Equipment will replace video recorders in the GTC-3 Studio Control Room and will be used to record live and taped programming originating in the GTC-3 Studio, City Council Chambers and other remote sites. The equipment will replace a portable deck used in the field to record meetings and other events, as well as replace " end-of-life " equipment that is currently malfunctioning.

Bids were solicited by the Purchasing Office.

The Purchasing Office opened formal bids, SA002078, on June 29, 2006. Seven (7) bids were received. A tabulation of the bids is listed below and include trade-in:

Roscor Corporation, $22,243.00
Washington Professional Systems, $22,418.00
Visual Interactive Dynamics, $22,523.00
Specialized Communications, $22,942.00
B&H Photo Video Pro-Audio, $23,892.00
Videotape Products Inc., $24,025.00
Long's Electronics, $24,540.00


The bidder's lists included seven potential bidders, six (6) majority and one (1) MBR

CONTRACT COMPLIANCE NUMBER:

Supplier: Roscor Corporation - 360866840 Expiration Date: 10/07/2006

FISCAL IMPACT:
Funds are available and budgeted for this expenditure.

EMERGENCY DESIGNATION:
Emergency designation is being requested to immediately facilitate this purchase as the equipment being purchased is crucial to city operations.

Title

To authorize the Director of Finance and Management to establish a contract with Roscor Corporation for the purchase of Video Recording Equipment for the Department of Technology, Information Services Division, and to authorize the expenditure of $22,243.00 from the Technology Department Information Services Fund; and to declare an ...