Explanation
This legislation authorizes the Director of the Department of Technology, on behalf of the Columbus Public Health Department, to enter into a contract with Accela Inc. for annual software license maintenance and support services for the Envision Connect system utilized by the Environmental Health unit. The original contract (EL000490) was established by the Columbus Health Department in 2000 with Decade Software Company. Decade Software Company was acquired by Accela in November 2014. The Envision Connect agreement was most recently renewed by authority of ordinance 1366-2020, passed July 2, 2020, through purchase order PO204353. This renewal will provide service from July 1, 2021 to June 30, 2022 at a cost of $131,684.64.
The Envision Connect system provides the Columbus Public Health Department the ability to operate the Environmental Health unit by providing an extensive array of services such as tracking and maintaining information associated with inspections, historical data of restaurants and other businesses, tracking sanitation standards data, vector control for mosquitoes, environmental reviews, accounts receivable/payable and billings as well as statistics and analysis regarding the Environmental Health unit. Services provided by Accela under this contract renewal include telephone support services, software maintenance, update training, upgrades and enhancements, and application hosting services. Without this service, the Columbus Public Health Department would lose the ability to operate the Environmental Health unit, which could result in the failure to meet requirements mandated by the State of Ohio.
Accela Inc. is the sole provider of maintenance and support for Envision Connect software. As such, this ordinance is being established in accordance with the sole source provisions of the Columbus City Code, Section 329.
Fiscal Impact
In 2019 and 2020, funds totaling $113,382.71 and $125,413.94, respectively, were legislated for...
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