City of Columbus - File #: 3106-2023

• File #: 3106-2023
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 10/31/2023
• In control: Technology Committee
• On agenda: 12/4/2023
• Final action: 12/7/2023
• Title: To authorize the Director of Finance and Management, on behalf of the Department of Technology, to associate all general budget reservations resulting from this ordinance with the appropriate purchase agreement with Brown Enterprise Solutions, LLC, an approved reseller of Microsoft products, for Microsoft Enterprise software licensing; to authorize the expenditure of $2,127,210.19 from the Information Services operating fund and $119,784.32 from the Municipal Court Judges general fund budget; and to declare an emergency. ($2,246,994.51)
• Indexes: MBE Participation

Date	Ver.	Action By	Action	Result
12/7/2023	1	CITY CLERK	Attest
12/6/2023	1	ACTING MAYOR	Signed
12/4/2023	1	COUNCIL PRESIDENT	Signed
12/4/2023	1	Columbus City Council	Approved	Pass

Explanation
This ordinance authorizes the Director of Finance and Management, on behalf of the Department of Technology, to associate all general budget reservations resulting from this ordinance with the appropriate purchase agreement (PA) with Brown Enterprise Solutions, LLC, for Microsoft Enterprise software licensing. Microsoft Office is the city’s technology standard for desktop computing software, currently used by approximately 7,800 city employees in their daily business. The city also utilizes Microsoft software to support various enterprise applications. This ordinance will enable the city to obtain the latest versions of Microsoft software utilizing a single agreement for the entire city.

On September 21, 2023, the Department of Finance’s Purchasing Office published RFQ025795 to solicit quotes for a new three-year Microsoft Enterprise purchase agreement. Three submissions were received: Brown Enterprise Solutions, Dell Technologies, and GovConnect. The Purchasing Office recommended that the PA be awarded to Brown Enterprise Solutions, LLC as the overall lowest, responsive, responsible, and best bidder. The term of this contract is three years, beginning on December 31, 2023, and ending on December 31, 2026. Brown Enterprise Solutions, LLC is an authorized reseller of various Microsoft products, including those described above.

This ordinance also authorizes the total expenditure of $2,246,994.51. Of this total, $2,127,210.19 is from the Department of Technology Information Services operating fund. The balance of $119,784.32 is from the 2023 general fund appropriation of the Municipal Court Judges.

FISCAL IMPACT
Funds for the above-mentioned purchases are budgeted and available in the 2023 Information Services operating, contingent on the passage of Ordinance 3005-2023 which authorizes an intrafund transfer, and Municipal Court Judges general fund budgets.


EMERGENCY
Emergency action is requested to expedite authorization of the establish a purchas...