Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to modify and extend an existing Universal Term Contract (UTC) for the option to obtain Fiber Network Maintenance and Restoration Services with Harris and Heavener Excavating, Inc., CC# CC-017728, expires 2/13/2027. This contract provides for routine network cable maintenance, and restoration services, including labor, parts, materials and supplies for the Department of Technology and the Division of Power. This modification is necessary to maintain an uninterrupted supply of the services provided by the UTC, and to allow time for best value procurement process. The contract, PO258181, was established in accordance with Request for Quotation RFQ016487, and will expire December 31, 2025. It is in the best interest of the City that the contract be modified to allow for an extension for a period of five (5) months to and including May 31, 2026.
Pursuant to Section 329.09(a) of Columbus City Codes:
(1) Amount of additional funds to be expended under the modification: No additional funding is necessary for this modification.
(2) Why the need for additional goods or services could not be foreseen at the time the contract was initially awarded: N/A
(3) Why it would not be in the city's best interests to have the additional contract requirements awarded through other procurement processes specified in this chapter: N/A
(4) How the price for the additional goods or services which are the subject of the modification was determined: N/A
EMERGENCY DESIGNATION: The Finance and Management Department respectfully requests this legislation be considered an emergency to maintain an uninterrupted supply of the services provided by the UTC, and to allow time for best value procurement process.
FISCAL IMPACT: No funding is required to modify and extend the option contract. The Department of Technology and the Division of Power must set aside their own funding for their estimated exp...
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