Explanation
Background: The Transportation Division is responsible for sweeping the City's roadway system. To accomplish this mission the Division requires two (2) three-wheeled street sweepers. These sweepers will replace older units that are beyond their useful service lives and will provide for a more reliable fleet to carry out services provided by the Division.
Bids were advertised in the City Bulletin and were received by the Purchasing Office on July 15, 2004 for Bid SA-001195GRW as follows:
Vendor / Sweeper / Three Unit Cost / Status
The McLean Company / Johnston 3000 / $306,309 / Majority
Jack Doheny Supplies Ohio, Incorporated / Elgin Pelican / $358,062 / Majority
The lowest bidder, the McLean Company, was judged to be non-responsive in that they failed to meet item 1.1 of the specifications that required a forward dumping unit. The requirement for a forward dumping unit is based on operational considerations. Given the close quarters under which sweepers sometimes work the operators and supervisors request a forward dumping unit for safety considerations. The next lowest bidder, Jack Doheny Supplies Ohio, Incorporated, was judged to be the lowest, best, most responsive, and most responsible bidder. Jack Doheny Supplies Ohio, Inc., CC#38-3148955; expires March 21, 2006.
Ordinance 1616-2004 passed by City Council October 18, 2004, authorized the Finance Director to enter into a contract for the purchase of three 3-wheel sweepers from this vendor for $358,062.00 (this was the net cost after the trade-in value of old sweepers was deducted). The Transportation Division would like to establish another purchase order to allow for the purchase of two additional sweepers without trade-ins for $238,708.00. The current prices are still good and the vendor has acknowledged this in writing.
Fiscal Impact: The Transportation Division budgeted $3.17 million in the 2004 Capital Improvements Budget for the purchase of street equipment. S...
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