City of Columbus - File #: 1758-2006

• File #: 1758-2006
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 10/2/2006
• In control: Administration Committee
• On agenda: 10/23/2006
• Final action: 10/25/2006
• Title: To authorize the Director of Finance and Management, for the Department of Technology to purchase replacement desktop computers and computer related products and equipment on behalf of The Public Service Department from a pre-established universal term contract with Smart Solutions; to authorize the expenditure of $16,200.00 from the Department of Technology Internal Service Fund; and to declare an emergency ($16,200.00)

Date	Ver.	Action By	Action	Result
10/25/2006	1	CITY CLERK	Attest
10/24/2006	1	MAYOR	Signed
10/23/2006	1	Columbus City Council	Approved	Pass
10/23/2006	1	COUNCIL PRESIDENT	Signed
10/12/2006	1	Technology Drafter	Sent for Approval
10/12/2006	1	CITY ATTORNEY	Reviewed and Approved
10/12/2006	1	Technology Drafter	Sent to Clerk's Office for Council
10/10/2006	1	Technology Drafter	Sent for Approval
10/10/2006	1	Auditor Reviewer	Reviewed and Approved
10/10/2006	1	CITY AUDITOR	Reviewed and Approved
10/6/2006	1	Finance Reviewer	Reviewed and Approved
10/6/2006	1	Finance Reviewer	Reviewed and Approved
10/6/2006	1	Finance - Purchasing Reviewer	Reviewed and Approved
10/6/2006	1	FINANCE DIRECTOR	Reviewed and Approved
10/5/2006	1	EBOCO Reviewer	Reviewed and Approved
10/5/2006	1	ODI DIRECTOR	Reviewed and Approved
10/5/2006	1	Technology Drafter	Sent for Approval
10/5/2006	1	TECHNOLOGY DIRECTOR	Reviewed and Approved
10/5/2006	1	Technology Drafter	Sent for Approval
10/4/2006	1	Technology Reviewer	Reviewed and Approved
10/4/2006	1	Technology Drafter	Sent for Approval
10/2/2006	1	Technology Drafter	Sent for Approval

Explanation

BACKGROUND
This ordinance authorizes the Director of Finance and Management to establish blanket purchase orders, for the Department of Technology, on behalf of The Public Service Department, for the purchase of replacement desktop computers, computer related products and equipment. These purchases will be made from a pre-established universal term contract (UTC), FL001717 with Smart Solutions, Inc., expiration date March 31, 2007.

The desktop computers, computer related products and equipment being replaced are currently outdated and/or obsolete. This equipment is used for the running of applications that are very important to the daily operation of The Public Service Department. Additionally, the desktop computers, computer related products and equipment being replaced do not meet the current minimal City of Columbus specifications/standards. As such, replacement of this equipment is crucial for continued efficiency of city operations. Funds for this purchase are budgeted and available in the 2006 Department of Technology's Internal Service Fund's Budget.

FISCAL IMPACT
Earlier this year, the Department of Technology legislated $24,592.30 with Smart Solutions (Ordinance # 0982-2006) for the purchase of desktop computers and computer related products and equipment on behalf of The Public Service Department. This purchase will expend $16,200.00 with Smart Solutions. Funds are budgeted and available in the 2006 Department of Technology's Internal Service Fund's Budget to fund this purchase, which in the aggregate totals $16,200.00.

EMERGENCY DESIGNATION:
Emergency designation is being requested by The Public Service Department to immediately facilitate this purchase as the equipment is crucial to city operations.

CONTRACT COMPLIANCE
341403269 -- Expiration 06/04/2007 Smart Solutions, Inc.

Title

To authorize the Director of Finance and Management, for the Department of Technology to purchase replacement desktop c...