City of Columbus - File #: 2085-2006

• File #: 2085-2006
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 11/10/2006
• In control: Administration Committee
• On agenda: 12/11/2006
• Final action: 12/13/2006
• Title: To authorize the Finance and Management Director to enter into contract for the Office of Construction Management with Bird Houk & Associates, Inc. for architectural and engineering consulting services; to authorize the expenditure of $300,000.00 from the Construction Management Capital Improvement Fund, and to declare an emergency. ($300,000.00).

Date	Ver.	Action By	Action	Result
12/13/2006	1	MAYOR	Signed
12/13/2006	1	CITY CLERK	Attest
12/11/2006	1	Columbus City Council	Approved	Pass
12/11/2006	1	COUNCIL PRESIDENT	Signed
11/30/2006	1	Auditor Reviewer	Reviewed and Approved
11/30/2006	1	CITY AUDITOR	Reviewed and Approved
11/30/2006	1	Finance Drafter	Sent to Clerk's Office for Council
11/27/2006	1	Finance Drafter	Sent for Approval
11/21/2006	1	EBOCO Reviewer	Reviewed and Approved
11/21/2006	1	ODI DIRECTOR	Reviewed and Approved
11/20/2006	1	ODI DIRECTOR	Reviewed and Approved
11/20/2006	1	Finance Drafter	Sent for Approval
11/20/2006	1	CITY ATTORNEY	Reviewed and Approved
11/17/2006	1	FINANCE DIRECTOR	Reviewed and Approved
11/17/2006	1	Finance Drafter	Sent for Approval
11/17/2006	1	Auditor Reviewer	Reviewed and Disapproved
11/17/2006	1	Finance Drafter	Sent for Approval
11/16/2006	1	Finance Reviewer	Reviewed and Approved
11/16/2006	1	Finance Reviewer	Reviewed and Approved
11/13/2006	1	Finance Reviewer	Reviewed and Approved
11/10/2006	1	Finance Drafter	Sent for Approval

Explanation

Background: This legislation authorizes the Finance and Management Director to enter into a professional services contract for the Office of Construction Management with Bird Houk & Associates, Inc. for architectural and engineering consulting services. The Office wishes to use the professional services firm on an ongoing basis. Services are to include: the production of detailed plans identified for Construction Management projects, the hosting of design meetings, preliminary construction and final cost estimates, master and operational plans, ensuring code compliance, bidding documents/plans, obtaining proper permit documents, and construction administration.

Requests for Statements of Qualifications were available on August 24, 2006, and submitted on September 29, 2006. The City received four proposals: Bird Houk & Associates, Inc., eS Architecture and Development, Inc., H.R. Gray & Associates, Inc., and Schooley Caldwell Associates, Inc. A three person committee evaluated the proposals, consisting of one member from the Equal Business Opportunity Commission Office, one member from the Facilities Management Division, and one member from the Office of Construction Management. The scores were as follows: Bird Houk 494 points, eS Architecture 470 points, Schooley Caldwell 455 points, and H.R. Gray 390 points. Bird Houk scored the highest scores in many categories, including competence to perform, past performance, project tasks defined, and proposed schedule. The Finance and Management Director confirmed the committee's decision.

Emergency action is requested so that any needed designs within the City may be accomplished as quickly as possible.

Fiscal Impact: The Office of Construction Management has budgeted $1,000,000.00 for various projects. The total amount of this contract is $300,000.00. Bird Houk & Associates, Inc., Contract Compliance Number 31-1366142, expiration date 11/14/2008.

Title

To authorize the Financ...