City of Columbus - File #: 1308-2009

• File #: 1308-2009
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 10/1/2009
• In control: Public Service & Transportation Committee
• On agenda: 10/19/2009
• Final action: 10/20/2009
• Title: To authorize the Director of Finance and Management to establish a purchase order with Kokosing Materials, Inc. for the purchase of Various Asphalt Concrete, in accordance with the terms and conditions of an established citywide universal term contract for the Division of Planning and Operations; to authorize the expenditure of $100,000.00 from the Street Construction, Maintenance and Repair Fund; and to declare an emergency. ($100,000.00)

Date	Ver.	Action By	Action	Result
10/20/2009	1	MAYOR	Signed
10/20/2009	1	CITY CLERK	Attest
10/19/2009	1	Columbus City Council	Approved
10/19/2009	1	COUNCIL PRESIDENT	Signed
10/9/2009	1	Service Drafter	Sent for Approval
10/9/2009	1	CITY ATTORNEY	Reviewed and Approved
10/9/2009	1	Service Drafter	Sent to Clerk's Office for Council
10/8/2009	1	FINANCE DIRECTOR	Reviewed and Approved
10/8/2009	1	Service Drafter	Sent for Approval
10/8/2009	1	Auditor Reviewer	Reviewed and Approved
10/8/2009	1	CITY AUDITOR	Reviewed and Approved
10/7/2009	1	FINANCE-PURCHASING APPROVER	Reviewed and Approved
10/2/2009	1	Service Reviewer	Reviewed and Approved
10/2/2009	1	SERVICE DIRECTOR	Reviewed and Approved
10/2/2009	1	Service Drafter	Sent for Approval
10/2/2009	1	Finance Reviewer	Reviewed and Approved
10/2/2009	1	Finance Reviewer	Reviewed and Approved
10/1/2009	1	Service Drafter	Sent for Approval

Explanation
1. BACKGROUND
The Division of Planning and Operations is responsible for routine and emergency street repairs and maintenance throughout the year. The Division uses Various Asphalt Concrete in its surface treatment program to effect repairs and maintenance to streets, gravel alleys and berms, and patch potholes.

The Purchasing Office has established a citywide universal term contract with Kokosing Materials, Inc., for the purchase of these materials (FL003940). This legislation will authorize the expenditure of $100,000.00 for Various Asphalt Concrete per the terms and conditions of the universal term contract.

2. CONTRACT COMPLIANCE
Kokosing Materials, Inc., contract compliance number is 31-0980603 and it expires 2/5/2010.

3. FISCAL IMPACT
Funds in the amount of $100,000.00 are available in the Street Construction, Maintenance and Repair Fund for this purpose.

4. EMERGENCY DESIGNATION
Emergency action is requested to assure an uninterrupted supply of this critical commodity.

Title
To authorize the Director of Finance and Management to establish a purchase order with Kokosing Materials, Inc. for the purchase of Various Asphalt Concrete, in accordance with the terms and conditions of an established citywide universal term contract for the Division of Planning and Operations; to authorize the expenditure of $100,000.00 from the Street Construction, Maintenance and Repair Fund; and to declare an emergency. ($100,000.00)

Body
WHEREAS, the daily activities of the Division of Planning and Operations require the purchase and use of Various Asphalt Concrete to effect repairs and maintenance to streets, gravel alleys and berms and to patch potholes on city streets; and

WHEREAS, funds are available in the Street Construction, Maintenance and Repair Fund for the purchase of Various Asphalt Concrete; and

WHEREAS, an emergency exists in the Department of Public Service, Division of Planning and Operations, in that it is imm...