City of Columbus - File #: 0204-2006

• File #: 0204-2006
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 1/24/2006
• In control: Recreation & Parks Committee
• On agenda: 2/27/2006
• Final action: 3/1/2006
• Title: To authorize and direct the Director of Recreation and Parks to modify and extend the contract with Equity Real Estate for building management and maintenance services for the Central Ohio Area Agency on Aging and to authorize the expenditure of $270,565.00 from the Recreation and Parks Grant Fund and to waive the necessary competitive bidding requirements.

Date	Ver.	Action By	Action	Result
3/1/2006	1	CITY CLERK	Attest
2/28/2006	1	MAYOR	Signed
2/27/2006	1	Columbus City Council	Approved	Pass
2/27/2006	1	COUNCIL PRESIDENT	Signed
2/13/2006	1	Columbus City Council	Read for the First Time
2/8/2006	1	City Clerk's Office	Sent back for Clarification/Correction
2/8/2006	1	Rec & Parks Drafter	Sent to Clerk's Office for Council
2/2/2006	1	Rec & Parks Drafter	Sent for Approval
2/2/2006	1	Auditor Reviewer	Reviewed and Approved
2/2/2006	1	CITY AUDITOR	Reviewed and Approved
2/2/2006	1	Rec & Parks Drafter	Sent for Approval
2/2/2006	1	CITY ATTORNEY	Reviewed and Approved
2/2/2006	1	Rec & Parks Drafter	Sent to Clerk's Office for Council
2/1/2006	1	Finance Reviewer	Reviewed and Approved
2/1/2006	1	FINANCE DIRECTOR	Reviewed and Approved
1/31/2006	1	EBOCO Reviewer	Reviewed and Approved
1/31/2006	1	ODI DIRECTOR	Reviewed and Approved
1/31/2006	1	Rec & Parks Drafter	Sent for Approval
1/30/2006	1	Rec & Parks Drafter	Sent for Approval
1/30/2006	1	REC & PARKS DIRECTOR	Reviewed and Approved
1/30/2006	1	Rec & Parks Drafter	Sent for Approval

Explanation
This legislation authorizes a one-year contract extension with Equity Real Estate (Vender 31-1296257 (001)) for building management and maintenance services for the Central Ohio Area Agency on Aging.

On March 28, 2003, the City purchased two office buildings located at 174 and 182 East Long Street.

The Central Ohio Area Agency on Aging will be retiring the bond debt service for both buildings and all maintenance costs out of grant funds. Of this total, $27,000.00 is for management fees and the balance is for direct operational expenses for the building.

Equity Real Estate, the former owner of the buildings, has the history and knowledge of the buildings' HVAC and other mechanical problems, and has been responsive in making emergency repairs and addressing all other building management issues. The time needed to bid out this contract for 2006 would adversely impact COAAA and would likely result in no cost savings, but COAAA intends to bid this contract in 2007. Therefore, competitive bidding is being waived in order to provide for continuous service to the buildings.

Fiscal Impact:
$270,565.00 is needed from the Recreation and Parks Grant Fund.


Title
To authorize and direct the Director of Recreation and Parks to modify and extend the contract with Equity Real Estate for building management and maintenance services for the Central Ohio Area Agency on Aging and to authorize the expenditure of $270,565.00 from the Recreation and Parks Grant Fund and to waive the necessary competitive bidding requirements.


Body
WHEREAS, it is in the best interest of the City of Columbus to waive the requirements of competitive bidding with Equity Real Estate in order to provide for continuous service to the facilities.

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:

Section 1. That the Council finds it in the best interest of the City of Columbus to waive the provisions of competitive bidding in accordance with Cha...