City of Columbus - File #: 2163-2006

• File #: 2163-2006
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 11/17/2006
• In control: Administration Committee
• On agenda: 12/11/2006
• Final action: 12/13/2006
• Title: To authorize the Director of the Department of Technology to establish a contract with Advanced Engineering Consultants, Ltd. for HVAC engineering services for the Department of Technology; to authorize the transfer of cash between projects in the Information Services Capital Improvement Fund; to amend the 2006 capital improvements budget; to authorize the expenditure of $50,000.00 from the Information Services Capital Improvement Fund; and to declare an emergency. ($50,000.00)

Date	Ver.	Action By	Action	Result
12/13/2006	1	MAYOR	Signed
12/13/2006	1	CITY CLERK	Attest
12/11/2006	1	Columbus City Council	Approved	Pass
12/11/2006	1	COUNCIL PRESIDENT	Signed
12/1/2006	1	Technology Drafter	Sent to Clerk's Office for Council
11/30/2006	1	FINANCE DIRECTOR	Reviewed and Approved
11/30/2006	1	Technology Drafter	Sent for Approval
11/30/2006	1	CITY AUDITOR	Reviewed and Approved
11/30/2006	1	CITY AUDITOR	Reviewed and Approved
11/30/2006	1	Technology Drafter	Sent for Approval
11/30/2006	1	CITY ATTORNEY	Reviewed and Approved
11/29/2006	1	Finance Reviewer	Reviewed and Disapproved
11/29/2006	1	Technology Drafter	Sent for Approval
11/29/2006	1	Technology Drafter	Sent for Approval
11/29/2006	1	Finance Reviewer	Reviewed and Approved
11/29/2006	1	Finance Reviewer	Reviewed and Approved
11/28/2006	1	Finance Reviewer	Reviewed and Approved
11/21/2006	1	Technology Drafter	Sent for Approval
11/20/2006	1	EBOCO Reviewer	Sent for Approval
11/20/2006	1	ODI DIRECTOR	Reviewed and Approved
11/17/2006	1	Technology Drafter	Sent for Approval
11/17/2006	1	TECHNOLOGY DIRECTOR	Reviewed and Approved
11/17/2006	1	Technology Drafter	Sent for Approval

Explanation

BACKGROUND: The Department of Technology has a need to evaluate the condition of the City's computer center's aging Heating, Ventilation and Air Conditioning (HVAC) system. The HVAC system is critical to daily computer operations, as it controls humidity and provides most favorable air temperatures required for the computer facility environment.
This legislation authorizes the Director of the Department of Technology to establish a contract, with Advanced Engineering Consultants, Ltd., for professional services, to assist with developing engineering plans and bid specifications for the evaluation of the computer center's HVAC system. This effort is necessary to determine the need for improvements, repairs and or replacement of the HVAC system, which will ultimately reduce the risk of service interruption associated with computer operations, which provides services to various City Agencies.
The Department of Technology followed the guidelines of City Code Chapter 329.14, awarding professional service contracts through the requests for proposals (RFP). The RFP was prepared and posted on the City's solicitation web site and was mailed to potential offerors. Also, they were mailed to those who responded to the solicitation notice; with a total of ten (10) proposals mailed. Among the ten (10) mailings were three (3) certified emerging MBE businesses. Additionally, during the RFP process, the Department formed an evaluation committee. This committee consisted of three (3) members. These members represented City Departments of EBOCO and the Department of Technology. Out of this process five (5) offers were received:

Dynamix Engineering Ltd
Prater Engineering Associates
Star Consultants Inc.
LLI Engineering, Inc.
Advanced Engineering Consultants, Ltd.

Calls were made to the references and the results conveyed to the evaluation team.
Advanced Engineering Consultants Ltd was unanimously selected by the evaluation team and is ...