Explanation
BACKGROUND: Ordinance 0227-2005 for the option to purchase Cisco Equipment and Related Services was prepared by the Purchasing Office, submitted to and passed by City Council on March 21, 2005. However, item numbers 5 and 6 for one of the contractors were inadvertently left out of the ordinance. This ordinance will award Items 5 and 6 to the lowest responsive and responsible bidder for those items: Insight Public Sector, Inc. This company was also awarded item 4 as approved by Ordinance 0227-2005.
The contractor is not listed in the Findings for Recovery database of the State of Ohio Auditor and they are not debarred according to the Federal Government's Excluded Parties listing.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA001372JY). Four Hundred and Twenty-one (MAJ:383, MBE:30, FBE:8) bids were solicited; twelve (MAJ:9, MBE:2; FBE:1) bids were received.
The Purchasing Office is recommending the award of a contract to the lowest, responsive, responsible and best bidder for Items 5 &6:
Insight Public Sector Inc., MAJ, CC#36-39-49000, $80,000.00 annual estimated expenditure.
This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract was already approved on Ordinance 0227-2005. No additional funding is needed to add these items to the option contract with Insight Public Sector, Inc. City agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize and direct the Finance Director to add items to the contract previously authorized by Ordinance 0227-2005 with Insight Public Sector, Inc., for the option to purchase Cisco Equipment and Related Serv...
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