City of Columbus - File #: 0246-2004

• File #: 0246-2004
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 1/27/2004
• In control: Safety Committee
• On agenda: 2/23/2004
• Final action: 2/25/2004
• Title: To authorize and direct the Director of Finance to establish a purchase order for the purchase of a Radio System Interconnect Device for connecting disparate radio systems together, to authorize the expenditure of $28,698.65 from the Department of Justice, (COPS) Interoperability Communications Technology Grant Program, and to declare an emergency. ($28,698.65)

Date	Ver.	Action By	Action	Result
2/25/2004	1	CITY CLERK	Attest
2/24/2004	1	MAYOR	Signed
2/23/2004	1	Columbus City Council	Approved	Pass
2/23/2004	1	COUNCIL PRESIDENT	Signed
2/11/2004	1	Safety Drafter	Sent to Clerk's Office for Council
2/6/2004	1	CITY AUDITOR	Reviewed and Approved
2/6/2004	1	Safety Drafter	Sent for Approval
2/6/2004	1	CITY ATTORNEY	Reviewed and Approved
2/5/2004	1	Safety Drafter	Sent for Approval
2/5/2004	1	Auditor Reviewer	Reviewed and Approved
2/4/2004	1	Finance Reviewer	Reviewed and Approved
2/4/2004	1	FINANCE DIRECTOR	Reviewed and Approved
2/3/2004	1	SAFETY DIRECTOR	Reviewed and Approved
2/3/2004	1	Safety Drafter	Sent for Approval
2/3/2004	1	EBOCO Reviewer	Reviewed and Approved
2/3/2004	1	ODI DIRECTOR	Reviewed and Approved
2/3/2004	1	Safety Drafter	Sent for Approval
2/2/2004	1	Safety Reviewer	Reviewed and Approved
2/2/2004	1	Safety Reviewer	Reviewed and Approved
1/30/2004	1	Safety Reviewer	Reviewed and Approved
1/30/2004	1	Safety Drafter	Sent for Approval
1/27/2004	1	Safety Drafter	Sent for Approval

Explanation

The Division of Communications is in need of establishing a purchase order for a Radio System Interconnect Device for connecting disparate radio systems together.

BID INFORMATION: The Purchasing Office advertised and solicited competitive bids in accordance with Columbus City Code. Section 329.06(a). Bid #SA000592

Three bids were received:
*1. Jan Communications & Electronics Co. Inc. $24,019.00
2. ComProducts, dba B&C Communications $28,698.65
3. Comtech Inc. $29,418.50

All three bids were considered to be non-responsive for not including the training cost as part of the equipment bid. However, it is in the best interest of the City to award to the lowest bid and waive the procurement code Section 329.06(a).

*Jan Communications was the lowest bid but was non-compliant for not including training cost with their response.

ComProducts, dba B&C Communications was the next best bid at $28,698.65 and did include the training cost as a separate line item.

See attachment ORD0246-2004BidWaiver.doc

Contract Compliance: ComProducts, dba B&C Communications #311736030

EMERGENCY DESIGNATION: Emergency designation is needed to ensure the grant timeframes (one year from September 1, 2003) are met for the completion of the project.

FISCAL IMPACT: Seventy-five percent of the total amount of the legislation represents grant funds received from the federal government and twenty-five percent represents matching funds from the City.



Title

To authorize and direct the Director of Finance to establish a purchase order for the purchase of a Radio System Interconnect Device for connecting disparate radio systems together, to authorize the expenditure of $28,698.65 from the Department of Justice, (COPS) Interoperability Communications Technology Grant Program, and to declare an emergency. ($28,698.65)


Body

WHEREAS, the Division...