City of Columbus - File #: 1486-2008

• File #: 1486-2008
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 9/12/2008
• In control: Administration Committee
• On agenda: 10/6/2008
• Final action: 10/8/2008
• Title: To authorize the Director of the Department of Finance and Management, on behalf of the Department of Technology, to establish a purchase order for the purchase of Microsoft Exchange Standard User Client Access Licenses (CAL) 2007 with Software Assurance, from Software House International Inc. (SHI); to authorize the expenditure of $248,724.00 from the 2008 Department of Technology's Information Services Fund; and to declare an emergency. ($248,724.00)

Date	Ver.	Action By	Action	Result
10/8/2008	1	CITY CLERK	Attest
10/7/2008	1	MAYOR	Signed
10/6/2008	1	Columbus City Council	Approved	Pass
10/6/2008	1	COUNCIL PRESIDENT	Signed
9/25/2008	1	Finance Reviewer	Reviewed and Approved
9/25/2008	1	FINANCE DIRECTOR	Reviewed and Approved
9/25/2008	1	Technology Drafter	Sent for Approval
9/25/2008	1	Auditor Reviewer	Reviewed and Approved
9/25/2008	1	CITY AUDITOR	Reviewed and Approved
9/25/2008	1	Technology Drafter	Sent for Approval
9/25/2008	1	CITY ATTORNEY	Reviewed and Approved
9/25/2008	1	Technology Drafter	Sent to Clerk's Office for Council
9/24/2008	1	Finance Reviewer	Reviewed and Approved
9/23/2008	1	ODI DIRECTOR	Reviewed and Approved
9/23/2008	1	Technology Drafter	Sent for Approval
9/22/2008	1	EBOCO Reviewer	Reviewed and Approved
9/18/2008	1	Technology Reviewer	Reviewed and Approved
9/18/2008	1	TECHNOLOGY DIRECTOR	Reviewed and Approved
9/18/2008	1	Technology Drafter	Sent for Approval
9/17/2008	1	Technology Drafter	Sent for Approval

Explanation

Background: This legislation authorizes the Director of the Department of Finance and Management, on behalf of the Department of Technology, to establish a purchase order for the purchase of Microsoft Exchange Standard User Client Access Licenses (CAL) 2007 with Software Insurance, from Software House International Inc (SHI). This purchase will allow the Department of Technology to install the aforementioned licenses to servers at the data center; thus allowing the Department of Technology to migrate the city email system to the current version of the email software, Microsoft Exchange 2007. These licenses need installed prior to the end of this year, 2008. The installation process will begin upon approval and passage of this ordinance and associated certified purchase order.

The Department of Technology has a need to purchase sufficient software licenses and client access licenses to enable the Department of Technology to migrate the city email system to the current version of the email software, Microsoft Exchange 2007. The current city email system is Microsoft Exchange 2003 and has been in use by the city for over three years. As the needs of city employees to provide efficient and timely services to the citizens' increases, a heavier load is placed on the email system. This increased load is resulting in slow response time and increased management difficulty on the Department of Technology in supporting this system. In addition, this software version is approximately 5 years old and does not take advantage of enhanced capabilities within the current hardware. Purchasing and installing the Microsoft Exchange Standard User Client Access Licenses (CAL) 2007 upgrade will enable the Department of Technology the ability to offer more efficient and capable service to the city employees and to the citizens of Columbus. The Microsoft Exchange Standard User Client Access Licenses (CAL) 2007 upgrade will be installed on servers at the city's d...