City of Columbus - File #: 2017-2004

• File #: 2017-2004
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 11/4/2004
• In control: Utilities Committee
• On agenda: 11/29/2004
• Final action: 12/1/2004
• Title: To authorize the Finance Director to enter into a contract with Haydocy Pontiac GMC Truck, Inc., for two Heavy Duty Cab and Chassis with 12 foot stake body trucks with extended warranties and one diagnostic computer and equipment, for the Division of Water, and to authorize the expenditure of $86,429.08 from Water Systems Operating Fund, and to declare an emergency. ($86,429.08)

Date	Ver.	Action By	Action	Result
12/1/2004	1	ACTING CITY CLERK	Attest
11/30/2004	1	MAYOR	Signed
11/29/2004	1	Columbus City Council	Approved	Pass
11/29/2004	1	COUNCIL PRESIDENT	Signed
11/24/2004	1	Utilities Drafter	Sent for Approval
11/24/2004	1	Auditor Reviewer	Reviewed and Approved
11/24/2004	1	CITY AUDITOR	Reviewed and Approved
11/24/2004	1	Utilities Drafter	Sent to Clerk's Office for Council
11/23/2004	1	City Clerk's Office	Sent back for Clarification/Correction
11/12/2004	1	ODI DIRECTOR	Reviewed and Approved
11/12/2004	1	ODI DIRECTOR	Reviewed and Approved
11/12/2004	1	Utilities Drafter	Sent for Approval
11/12/2004	1	Auditor Reviewer	Reviewed and Approved
11/12/2004	1	Utilities Drafter	Sent for Approval
11/12/2004	1	CITY ATTORNEY	Reviewed and Approved
11/12/2004	1	Utilities Drafter	Sent to Clerk's Office for Council
11/11/2004	1	Utilities Drafter	Sent for Approval
11/11/2004	1	EBOCO Reviewer	Reviewed and Approved
11/10/2004	1	UTILITIES DIRECTOR	Reviewed and Approved
11/10/2004	1	UTILITIES DIRECTOR	Reviewed and Approved
11/5/2004	1	Utilities Drafter	Sent for Approval
11/5/2004	1	Utilities Drafter	Sent for Approval
11/4/2004	1	Utilities Drafter	Sent for Approval

Explanation

November 4, 2004 04-079-600

BACKGROUND: The Purchasing Office received and opened bid number SA001319 for two Heavy Duty Cab and Chassis with 12 foot stake body trucks on October 28, 2004. These trucks are for use to transport various equipment to job sites as needed for the Division of Water. Twelve bids were received and the Purchasing Office deemed ten of them complete. The bid from White-Allen Chevrolet was non-responsive having changed the City's terms and conditions of payment to Title for Payment. The bid from FYDA Freightliner was non-responsive for having changed the terms and conditions of payment to Payment Due at Delivery.

The low bid was that of Haydocy Pontiac GMC Truck, Inc., 3895 West Broad Street, Columbus, Ohio 43228, was the lowest, responsive, responsible and best bidder. We are recommending they be awarded the bid for Item #1, two each 2005 model Topkick TC4Co42 with stake body by Kaffenbarger at a price of $39,727.00 each. The award is to include Item #2, an extended warranty (60 month/100,000 miles) on each unit at a price of $1,140.00 each and Item #4, one diagnostic computer and equipment, at the price of $4,695.08 The total award will be for $86,429.08. The Contract Compliance Number for Haydocy Pontiac GMC Truck, Inc. is 31-4398091. They do not have MBE/FBE status.

It is requested that the Ordinance be handled in an emergency manner, for this year's funding and to avoid an increase in cost after the beginning of 2005.

FISCAL IMPACT: The Division of Water has allocated $110,000.00 for the two Heavy Duty Cab and Chassis with 12 foot stake body trucks in the 2004 Budget. There have been no expenditures for this type of item in the last two years.


Title

To authorize the Finance Director to enter into a contract with Haydocy Pontiac GMC Truck, Inc., for two Heavy Duty Cab and Chassis with 12 foot stake body trucks with extended warranties and one diagnostic computer and equipment, for the Divis...