Explanation
Background:
This ordinance authorizes the Director of the Recreation and Parks Department to enter into contract with Eramo & Sons, Inc. for the Wilson Road Parkland Athletic Field Grading. This project is for the removal of plant material and debris, grading, and seeding which will create a new athletic field area at the Wilson Road Parkland. The Parkland is not currently open to the public and the athletic field area is being prepared now to give the turf grass time to establish. It is the intent that the athletic field will supplement the use of athletic fields in nearby Westgate Park. Additional complimentary park uses are currently in the design phase for which we will be seeking public input as part of this process. We anticipate that the park will be open to the public within the next three years.
The costs for this project will be $244,000.00 with a contingency of $106,000.00 for a total of $350,000.00. The large contingency amount is being requested in order to accomplish additional grading work under the unit cost provided by the contractor.
Emergency Justification:
An emergency exists in the usual daily operations of the Recreation and Parks Department in that it is immediately necessary to enter into said contract so that work may proceed during the current construction season. Seeding will need to be completed before winter in order for it to have enough time to establish prior to being used as a sports field.
Fiscal Impact:
$350,000.00 is budgeted and available in the Recreation and Parks Voted Bond Fund 702 and Permanent Improvement Fund 747 to meet the financial obligations of this contract. Contingent upon 214 Bond sale.
Bids were advertised through Vendor Services, in accordance with City Code Section 329, on May 9th, 2014 and received by the Recreation and Parks Department on May 29th, 2014. Bids were received from the following companies:
Status Bid Amount
Eramo & Sons MAJ $244,000.00
The department is requestin...
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