City of Columbus - File #: 1259-2009

• File #: 1259-2009
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 9/18/2009
• In control: Administration Committee
• On agenda: 11/9/2009
• Final action: 11/11/2009
• Title: To authorize the Director of Finance and Management, on behalf of the Department of Technology, to establish a purchase order with IBM Corporation for the acquisition of software licenses, support and maintenance, training, and other associated services from a State Contract; to waive the provisions of competitive bidding of the Columbus City Codes; to authorize the expenditure of $181,834.56 from the Information Services Fund; and to declare an emergency. ($181,834.56)

Date	Ver.	Action By	Action	Result
11/11/2009	1	ACTING MAYOR	Signed
11/11/2009	1	CITY CLERK	Attest
11/10/2009	1	COUNCIL PRESIDENT	Signed
11/9/2009	1	Columbus City Council	Approved	Pass
10/29/2009	1	Technology Drafter	Sent for Approval
10/29/2009	1	Auditor Reviewer	Reviewed and Approved
10/29/2009	1	CITY AUDITOR	Reviewed and Approved
10/29/2009	1	Technology Drafter	Sent for Approval
10/29/2009	1	CITY ATTORNEY	Reviewed and Approved
10/29/2009	1	Technology Drafter	Sent to Clerk's Office for Council
10/28/2009	1	Finance - Purchasing Reviewer	Reviewed and Approved
10/28/2009	1	FINANCE DIRECTOR	Reviewed and Approved
10/23/2009	1	Finance Reviewer	Reviewed and Approved
10/23/2009	1	Finance Reviewer	Reviewed and Approved
10/22/2009	1	Technology Drafter	Sent for Approval
10/22/2009	1	EBOCO Reviewer	Sent for Approval
10/22/2009	1	ODI DIRECTOR	Reviewed and Approved
10/22/2009	1	Technology Drafter	Sent for Approval
10/21/2009	1	TECHNOLOGY DIRECTOR	Reviewed and Approved
10/20/2009	1	TECHNOLOGY DIRECTOR	Reviewed and Disapproved
10/1/2009	1	Technology Drafter	Sent for Approval

Explanation
Background: This legislation authorizes the Director of Finance and Management, on behalf of the Department of Technology, to create a purchase order with IBM Corporation, a vendor selected from a State of Ohio - State Contracts (STS-033, #533276-2 expiration 9/30/2012), for licenses, software, maintenance, support and other associated services, per the terms and conditions of the State Term Contract. Also, this ordinance will allow the Department of Technology to continue with annual future maintenance and support (associated with the license purchase) contingent upon approval of both parties, funding, and a certified purchase order.

This acquisition will allow the Department of Technology the ability to link business process and IT activity to capture, prioritize, monitor and track projects and related activities; link project activities with related assets for project team update; simplify and automate changes and updates related to business process and or projects; increase productivity; allow for the use of web-based tools; track and report impact of any changes to documented projects; provide project documentation, activity measurement and dashboard indicators and gauges that will point out potential bottlenecks and align resources; offers web-based training; automates and simplifies change management; combine data and information; identify risks; will flag the project manager when change has occurred to a high priority project; along with many other features and communication components.

There is a need to have the licenses installed in November 2009, as they are needed to help track, monitor and produce reports related to time lines and milestones directly related to technology projects. The installation process will begin upon approval and passage of this ordinance and associated certified purchase order; and the support and first year license usage will continue for twelve months after the approval of the associated purchase order....