Explanation
This ordinance authorizes the Director of Finance and Management, on behalf of the Department of Technology, to establish a purchase order for the renewal of Cisco WebX services ($88,357.50) for a one (1) year term period from December 14, 2015 through December 13, 2016. This purchase order will be created utilizing the terms and conditions of a pre-existing Universal Term Contract (UTC), with Network Dynamics Inc., Network Hardware/Maintenance (FL005447, BPCMP30B-Expiration: 6/30/16). There is currently a credit of $78,924.50 with Network Dynamics Inc. from a Cisco Smartnet maintenance correction that will be applied to the purchase price of $88,357.50 for a net amount due of $9,433.00 for the Cisco WebX services.
The credit of $78,924.50 is a result of an overbilling correction with Network Dynamics Inc. from the Cisco Smartnet maintenance services authorized under ordinance#:1290-2015, passed June, 01, 2015. This overbilling occurred due to devices becoming ineligible for maintenance due to end of support status after the quote and legislation was submitted. This ordinance will authorize that the credit due be applied against the purchase price of Cisco WebX services ($88,357.50), resulting in the remaining fund balance due totaling $9,433.00.
The Department of Technology's (DoT) Telephone Services provides Cisco Unified Communications services that supports various business functions and allows all city agencies and departments to communicate. Currently the DoT has a need to renew the Cisco WebX services which integrates audio, video and web conferencing capabilities. These services have been in existence since 2011 and are associated with the Cisco Unified Communications product suite currently in service.
EMERGENCY:
Emergency action is requested to ensure that the necessary purchase order for Cisco WebX services is established in a timely manner and in order to meet the Auditor’s Office due date for the end-of- year closing.
FISCAL IM...
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