City of Columbus - File #: 0411-2007

• File #: 0411-2007
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 3/6/2007
• In control: Administration Committee
• On agenda: 4/2/2007
• Final action: 4/5/2007
• Title: To authorize and direct the Finance and Management Director to enter into an UTC contract for the option to purchase McAfee Anti-Virus Software and Services, to authorize the expenditure of one (1) dollar to establish the contract from the Purchasing/Contract Operation Fund, and to declare an emergency. ($1.00).

Date	Ver.	Action By	Action	Result
4/5/2007	1	CITY CLERK	Attest
4/3/2007	1	MAYOR	Signed
4/2/2007	1	Columbus City Council	Approved	Pass
4/2/2007	1	COUNCIL PRESIDENT	Signed
3/15/2007	1	Finance - Purchasing Drafter	Sent to Clerk's Office for Council
3/13/2007	1	Finance - Purchasing Drafter	Sent for Approval
3/13/2007	1	Auditor Reviewer	Reviewed and Approved
3/13/2007	1	CITY AUDITOR	Reviewed and Approved
3/13/2007	1	Finance - Purchasing Drafter	Sent for Approval
3/13/2007	1	CITY ATTORNEY	Reviewed and Approved
3/12/2007	1	EBOCO Reviewer	Reviewed and Approved
3/12/2007	1	ODI DIRECTOR	Reviewed and Approved
3/9/2007	1	Finance - Purchasing Reviewer	Sent for Approval
3/8/2007	1	Finance - Purchasing Reviewer	Reviewed and Approved
3/8/2007	1	FINANCE DIRECTOR	Reviewed and Approved
3/7/2007	1	Finance - Purchasing Drafter	Sent for Approval

Explanation

BACKGROUND: For the option to purchase McAfee Anti-Virus Software and Services for the Department of Technology, the largest user. The term of the proposed option contract would be two (2) years. Contract is through June 30, 2009. The Purchasing Office opened formal bids on March 1, 2007.

The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation SA002306JY). Fifty-three bids were solicited; Six (6) were received (3MAJ, 1M1A, 2F1).

Software House International, Inc. was low bid on all but three of the items bid and CDW Government, Inc. was low on three items ( 3.1.15, 3.1.16 & 3.1.19). Due to the cost to administer two contracts the Department of Technology and the Purchasing Office recommend the award of a contract to the overall lowest, responsive, responsible and best bidder:

Software House International Inc., F1, CC#22-3009648 (Expires November 9, 2007)

Total Estimated Annual Expenditure: $90,000.00

This company is not debarred according to the State of Ohio Unresolved Findings for Recovery database or the Federal Government Excluded Parties Listing.

This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.

FISCAL IMPACT: Funding to establish this option contract is budgeted in the Universal Term Contract (UTC) Fund. The Department of Technology and other agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.

Title

To authorize and direct the Finance and Management Director to enter into an UTC contract for the option to purchase McAfee Anti-Virus Software and Services, to authorize the expenditure of one (1) dollar to establish the contract from the Purchasing/Contract Operation Fund, and to declare an emergency. ($1.00).

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