City of Columbus - File #: 1484-2008

• File #: 1484-2008
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 9/12/2008
• In control: Public Service & Transportation Committee
• On agenda: 10/6/2008
• Final action: 10/8/2008
• Title: To amend the 2008 C.I.B.; to authorize the transfer of funds within the Streets and Highways GO Bonds Fund; to authorize the expenditure of $185,974.20 or so much thereof as may be necessary from the Streets and Highways GO Bonds Fund; to authorize the Director of Finance & Management to establish purchase orders for the purchase of thermoplastic pavement marking materials for the Division of Transportation per terms and conditions of existing citywide universal term contracts with 2 vendors and establish a purchase order for Loop Sealant per the successful bid of the commodity; and to declare an emergency. ($185,974.20)

Date	Ver.	Action By	Action	Result
10/8/2008	1	CITY CLERK	Attest
10/7/2008	1	MAYOR	Signed
10/6/2008	1	Columbus City Council	Approved	Pass
10/6/2008	1	COUNCIL PRESIDENT	Signed
9/24/2008	1	CITY ATTORNEY	Reviewed and Approved
9/24/2008	1	Service Drafter	Sent to Clerk's Office for Council
9/23/2008	1	Service Drafter	Sent for Approval
9/22/2008	1	ODI DIRECTOR	Reviewed and Approved
9/22/2008	1	Service Drafter	Sent for Approval
9/22/2008	1	Auditor Reviewer	Reviewed and Approved
9/22/2008	1	CITY AUDITOR	Reviewed and Approved
9/19/2008	1	Service Drafter	Sent for Approval
9/19/2008	1	Auditor Reviewer	Reviewed and Approved
9/19/2008	1	EBOCO Reviewer	Sent for Approval
9/18/2008	1	Finance - Purchasing Reviewer	Reviewed and Approved
9/18/2008	1	FINANCE DIRECTOR	Reviewed and Approved
9/16/2008	1	Finance Reviewer	Reviewed and Approved
9/16/2008	1	Finance Reviewer	Reviewed and Approved
9/15/2008	1	SERVICE DIRECTOR	Reviewed and Approved
9/12/2008	1	Service Drafter	Sent for Approval

Explanation

1. BACKGROUND
The Department of Public Service, Division of Transportation, requires thermoplastic pavement marking materials and loop sealant for use within it's roadway system to perform its mission of promoting pedestrian safety and traffic control. The loop sealant is used to seal underground wires for traffic detection equipment at intersections to control pedestrian and traffic signals. Thermoplastic is used for pavement markings such as turn arrows and lane separation on most asphalt roadway applications. Thermoplastic lasts much longer than paint. It is purchased in bulk quantities and is applied by Division personnel using specialized equipment that heats the material to near-liquid condition and then extrudes it in the desired shapes and dimensions.

The Loop Sealant was succesfully bid as follows:
SO029270 for loop sealant for the traffic signal system had 3 responses, Edco Tool and Supply (Maj) was the lowest most responsive bidder, CC#: 341040573, Expires: 11/13/09.

The Permanent Pavement Markings are available for purchase per the terms and conditions of existing citywide universal term contracts (UTC) with 2 vendors:

Sherwin Williams Corp, CC#340526850 Expires: 8/9/10 (Maj)
Ennis Paint, CC#752657523 Expires: 4/14/10 (Maj)

This ordinance authorizes the purchases per these contracts and successful bids to meet the Division of Transportation's anticipated needs for the remainder of 2008 and part of 2009 in the amount of $185,974.20.

2. FISCAL IMPACT
Fiscal Impact: Funds for these expenditures are available within the Streets and Highways GO Bonds Fund due to cancellations of encumbrances from completed projects.

3. EMERGENCY DESIGNATION
Emergency action is requested to provide for an uninterrupted supply of these commodities that are critical to the division's programs that promote and enhance pedestrian and motorist safety and traffic control.

Title
To amend the 2008 C.I.B.; to authorize the tr...