Explanation
BACKGROUND: This ordinance authorizes the option to purchase Asphalt Emulsions for the Department of Public Service, Division of Planning and Operation and all city agencies. The term of the proposed option contracts will be through April 30, 2015 with the option to extend one additional year, subject to mutual agreement by both parties, in accordance with formal bid SA004724. The Purchasing Office opened formal bids on January 3, 2013. Asphalt Emulsions is used for repair applications on city roadways.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA004724). Eighteen (18) bids were solicited (MAJ: 16, M1A: 2) Two bids were received (MAJ: 2).
The Purchasing Office is recommending award of two contracts to the lowest responsive, responsible and best bidders:
Asphalt Materials, Inc., CC#351002095, exp. 3/20/14
Phillips Oil of Central Ohio, Inc., CC#208200717, exp. 11/8/13
Total Estimated Annual Expenditure: $675,750.00
These companies are not debarred according to the Excluded Parties listing of the Federal Government and are not listed in the Auditor of States database for Findings for Recovery.
This ordinance is being submitted as an emergency because without emergency action street maintenance will be delayed and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish two option contracts is budgeted in the Mail, Print Services, and UTC Fund. The city agency will be required to obtain approval to expend from its own appropriations.
Title
To authorize the Finance and Management Director to enter into two contracts for the option to purchase Asphalt Emulsion with Phillips Oil of Central Ohio, Inc.; Asphalt Materials, Inc. and to authorize the expenditure of two dollar ($2.00) to establish these contracts from the Mail, Print Services, and UTC Fund; and to declare an emergency.
Body
WHEREAS, the Purchasing Office advertise...
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