City of Columbus - File #: 0467-2008

• File #: 0467-2008
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 3/6/2008
• In control: Administration Committee
• On agenda: 4/14/2008
• Final action: 4/16/2008
• Title: To authorize the Director of the Department of Finance and Management on behalf of the Department of Technology to modify and extend the contract with Maximus Inc. for the annual license renewal on the FleetAnywhere application utilized by the Fleet Management Division; and to authorize the expenditure of $74,163.00 from the Department of Technology Information Services Fund ($74,163.00).

Date	Ver.	Action By	Action	Result
4/16/2008	1	CITY CLERK	Attest
4/15/2008	1	MAYOR	Signed
4/14/2008	1	Columbus City Council	Approved	Pass
4/14/2008	1	COUNCIL PRESIDENT	Signed
4/7/2008	1	Columbus City Council	Read for the First Time
3/28/2008	1	Technology Drafter	Sent to Clerk's Office for Council
3/27/2008	1	Finance Reviewer	Reviewed and Approved
3/27/2008	1	FINANCE DIRECTOR	Reviewed and Approved
3/27/2008	1	Technology Drafter	Sent for Approval
3/27/2008	1	Auditor Reviewer	Reviewed and Approved
3/27/2008	1	CITY AUDITOR	Reviewed and Approved
3/27/2008	1	Technology Drafter	Sent for Approval
3/27/2008	1	CITY ATTORNEY	Reviewed and Approved
3/26/2008	1	Finance Reviewer	Reviewed and Approved
3/19/2008	1	EBOCO Reviewer	Reviewed and Approved
3/19/2008	1	ODI DIRECTOR	Reviewed and Approved
3/19/2008	1	Technology Drafter	Sent for Approval
3/17/2008	1	TECHNOLOGY DIRECTOR	Reviewed and Approved
3/17/2008	1	Technology Drafter	Sent for Approval
3/6/2008	1	Technology Drafter	Sent for Approval
3/6/2008	1	Technology Reviewer	Reviewed and Approved
3/6/2008	1	Technology Drafter	Sent for Approval

Explanation
BACKGROUND:
This ordinance authorizes the Director of Finance and Management on behalf of the Department of Technology to modify and extend a contract with Maximus Systems, Inc., for the annual license renewal of the FleetAnywhere application utilized by the Fleet Management Division. The original contract provided language allowing modifications and extensions.

The FleetAnywhere application provides a management system utilized by the Fleet Management Division to bill, manage, monitor and analyze all maintenance related data within the division. FleetAnywhere gives the Fleet Management Division the ability to provide accountability with tracking an unlimited number of city-owned fleet equipment such as refuse trucks, fire apparatus, composts graders and various on road vehicles to support the daily operational requirements of city government. The system allows for the collection and management of maintenance data on a citywide basis.

FISCAL IMPACT:
For the past three year's the Department of Technology has expended the following for services associated with the FleetAnywhere application: in 2005 was $69,436.50; fiscal year 2006 the amount was $70,000.00 and $97,000.00 in fiscal year 2007. Funding is available within the 2008 Department of Technology Information Services Fund, for the coverage period from July 1, 2008 through June 30, 2009, with the cost for this coverage period being $74,163.00. Through the Department of Technology, the aggregate contract total, including the funding authorized by this ordinance is $398,345.50.

CONTRACT COMPLIANCE:
Maximus Systems, Inc. - 541000588 Expiration Date: 2-07-2010



Title

To authorize the Director of the Department of Finance and Management on behalf of the Department of Technology to modify and extend the contract with Maximus Inc. for the annual license renewal on the FleetAnywhere application utilized by the Fleet Management Division; a...