Explanation
BACKGROUND: For the option to purchase Street Light Controllers for the Department of Public Utilities, Division of Power and Water (Power). The term of the proposed option contracts would be through June 30, 2009 with the option to extend for two additional one-year periods, subject to mutual agreement by both parties, in accordance with formal bid SA002931. The Purchasing Office opened formal bids on June 19, 2008.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation SA002931). Thirty-five bids were solicited (MAJ: 34, M1A: 1 ); Three (MAJ: 3) bids were received.
The Purchasing Office is recommending award of 3 contracts to the lowest, responsive, responsible and best bidders:
Loeb Electric Company, MAJ, CC#314236750, exp. 06/06/2009, estimated expenditure $13,0000.00
General Supply & Services, MAJ, CC#205021902, exp. 04/26/2009, estimated expenditure $2,000.00
Central Systems & Controls Corporation, MAJ, CC#341314768, exp. 08/21/2009, estimated expenditure $30,000.00
These companies are not debarred according to the Excluded Parties listing of the Federal Government and are not listed in the Auditor of States database for Findings for Recovery.
This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish these option contracts is budgeted in the Purchasing Contract Account. The Department of Public Utilities, Division of Power and Water (Power) will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize and direct the Finance and Management Director to enter into three contracts for the option to purchase Street Light Controllers with Central Systems & Controls, Loeb Electric Company, and G...
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