Explanation
The purpose of this ordinance is to authorize the Director of Finance and Management to enter into a purchase order with Byers Ford for the purchase of 4 one ton pick up 4WD single rear wheel trucks and related items, including two snow plows, for the Division of Power and Water, Watershed Management.
The Purchasing Office opened formal bids on August 21, 2008. Although Tri-County Ford-Mercury Inc. was the lowest responsive bidder they failed to disclose a September 30, 2008 manufacturer ordering cut-off deadline that was required in order to receive their bid price. The next lowest responsive bidder was Graham Ford. This quote was based on the City of Columbus ordering the vehicles on and/or before the above mentioned manufacturer cur-off deadline of September 30, 2008. Due to the fact that the City would not be able to meet this ordering deadline, the discount could not be applied to this purchase. Also, it should be noted that this dealer will be going out of business November 7, 2008 and the City of Columbus will be unable to purchase any future equipment through them. The next lowest responsive bidder was Germain Ford. This quote was also based on ordering the vehicles on and/or before the manufacturer cut-off deadline of September 30, 2008. Germain Ford did not offer an alternate bid for this purchase after the September 30, 2008 ordering cycle. The next lowest responsive bidder was Graham Ford. As mentioned earlier, this dealer is closing on November 7, 2008 and will no longer be conducting business. Therefore Byers Ford, 1599 Columbus Pike, Delaware, Ohio 43015, is the next lowest responsive responsible bidder. We recommend that they be awarded the bid for item one (1), four (4) Diesel Powered, Single Rear Wheel, Four Wheel Drive Pickup Trucks at a price of $31,444.00 each. The award is to include item two (2), two (2) snow plows at a price of $3,902.00 each, and item three (3), four (4) spray on bed liners at a price of $450....
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