City of Columbus - File #: 1082-2009

• File #: 1082-2009
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 8/3/2009
• In control: Administration Committee
• On agenda: 12/14/2009
• Final action: 12/16/2009
• Title: To authorize the City Auditor to modify and increase the current contract with First Data Government Solutions to provide for ongoing hosting and development services for the Income Tax E-File/E-Pay processing system; to authorize the expenditure of $185,000 from the General Fund. ($185,000); and to declare an emergency.

Date	Ver.	Action By	Action	Result
12/16/2009	1	CITY CLERK	Attest
12/15/2009	1	MAYOR	Signed
12/14/2009	1	Columbus City Council	Approved	Pass
12/14/2009	1	COUNCIL PRESIDENT	Signed
12/10/2009	1	ODI DIRECTOR	Reviewed and Approved
12/10/2009	1	Auditor Drafter	Sent for Approval
12/10/2009	1	Finance Reviewer	Reviewed and Approved
12/10/2009	1	Finance Reviewer	Reviewed and Approved
12/10/2009	1	FINANCE DIRECTOR	Reviewed and Approved
12/10/2009	1	Auditor Drafter	Sent for Approval
12/10/2009	1	CITY ATTORNEY	Reviewed and Approved
12/10/2009	1	Auditor Drafter	Sent to Clerk's Office for Council
12/9/2009	1	Auditor Reviewer	Reviewed and Approved
12/9/2009	1	Auditor Drafter	Sent for Approval
12/9/2009	1	CITY AUDITOR	Reviewed and Approved
12/9/2009	1	CITY AUDITOR	Reviewed and Approved
12/9/2009	1	Auditor Drafter	Sent for Approval
12/9/2009	1	EBOCO Reviewer	Sent for Approval
8/3/2009	1	Auditor Drafter	Sent for Approval

Explanation

Background:

This ordinance authorizes an extension and increase of an existing contract for the ongoing development and hosting of the E-File/E-Pay processing system of the Income Tax Division by First Data Government Solutions. This legislation will extend the contract period through August 1, 2010 and provide funding for hosting of the application and any change orders arising during that period.

FirstData Government Solutions has been the developer and host for the Income Tax E-File application from its inception in 2004. The Division is engaged in the ongoing development of the application to better serve Columbus taxpayers. Currently, the Division is working with FirstData to facilitate the on-line payment of delinquent accounts and the submission of on-line filings and payments by businesses and individual taxpayers required to file something more than a basic return. In addition to developing new aspects of the application, FirstData, at the request of the Division, is constantly refining and upgrading the existing application.

FirstData's contract compliance number is 59-2957887 and they are contract compliant until 11/10/2011.

Due to the critical nature of this ongoing development and hosting of the E-File/E-Pay processing system, and in an effort to avoid any delays in taxpayer submissions, this legislation is declared an emergency.


Fiscal Impact:
$185,000 was budgeted for the E-File/E-Pay processing system and funds are available within Department 22-02 General Fund 01-100, Character 03, Minor Object 3348, Index Code 220202.

Title

To authorize the City Auditor to modify and increase the current contract with First Data Government Solutions to provide for ongoing hosting and development services for the Income Tax E-File/E-Pay processing system; to authorize the expenditure of $185,000 from the General Fund. ($185,000); and to declare an emergency.


Body

WHEREAS, a need exists in the daily oper...