Explanation
BACKGROUND: For the option to purchase LED Pedestrian signal Equipment for the Department of Public Service, Division of Transportation. The term of the proposal option contract would be through February 28, 2008. The Purchasing Office opened formal bids on April 7, 2005.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA001593.) Fifty-nine bids were solicited (MAJ:55, MBE:0, FBE:4); 8 (MAJ:7, 1 FBE) bids were received.
Two non-responsive bids were received for item 7. General Traffic Equipment, Inc. submitted a bid for a product that did include all of the specified features. Baldwin and Sours bid an alternate product that would require additional items be purchased to make it compatable with existing City equipment. The Purchasing Office is recommending award of 2 contracts to the lowest, responsive, responsible and best bidders:
Path Master, Inc., MAJ, CC #341233777, $164,900.00
Traffic Control Products, Inc, F1, CC#341374949, $89,100.00
Total Estimated Annual Expenditure: $254,000.00
These companies were not debarred according to the Excluded Parties listing of the Federal Government and are not listed in the Auditor of States database for Findings for Recovery.
This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Purchasing Contract Account. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize and direct the Finance Director to enter into two contracts for the option to purchase LED Pedestrian Signal Equipment with Path Master, Inc., and Traffic Control Products, to authorize the expenditure of two dollars ...
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