City of Columbus - File #: 1151-2007

• File #: 1151-2007
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 7/2/2007
• In control: Administration Committee
• On agenda: 7/23/2007
• Final action: 7/25/2007
• Title: To authorize the Director of the Department of Technology to enter into an agreement for the purchase of hardware, software and related services, associated with three unix servers, on behalf of the Department of Public Utilities, and the Department of Development Building Services Division; provided by Agilysys, Inc.; required for the planned Banner upgrade, associated with WASIMS (Water and Sewer Information Management System); the electricity billing system; and the Accela Enterprise System; to authorize the expenditure of $53,395.69 from the Sewerage System Operating Fund, $38,563.57 from the Stormwater Operating Fund, $2,966.42 from the Electricity Operating Fund, $53,395.69 from the Water Operating Fund; to authorize the reallocation of $37,831.12 from an existing Auditor's Certificate associated with the Information Services Bond Fund; and to authorize the expenditure of $37,831.12 from the reallocation; to waive the competitive bidding requirments of the Columbus City Codes; an...

Date	Ver.	Action By	Action	Result
7/25/2007	1	CITY CLERK	Attest
7/24/2007	1	MAYOR	Signed
7/23/2007	1	Columbus City Council	Approved	Pass
7/23/2007	1	COUNCIL PRESIDENT	Signed
7/12/2007	1	Technology Drafter	Sent to Clerk's Office for Council
7/11/2007	1	FINANCE DIRECTOR	Reviewed and Approved
7/11/2007	1	Technology Drafter	Sent for Approval
7/11/2007	1	Auditor Reviewer	Reviewed and Approved
7/11/2007	1	CITY AUDITOR	Reviewed and Approved
7/11/2007	1	Technology Drafter	Sent for Approval
7/11/2007	1	CITY ATTORNEY	Reviewed and Approved
7/10/2007	1	Technology Drafter	Sent for Approval
7/10/2007	1	Finance - Purchasing Reviewer	Reviewed and Approved
7/10/2007	1	Finance Reviewer	Reviewed and Approved
7/10/2007	1	Finance Reviewer	Reviewed and Approved
7/10/2007	1	Finance Reviewer	Reviewed and Approved
7/9/2007	1	EBOCO Reviewer	Sent for Approval
7/9/2007	1	ODI DIRECTOR	Reviewed and Approved
7/9/2007	1	Technology Drafter	Sent for Approval
7/9/2007	1	Utilities Reviewer	Sent for Approval
7/9/2007	1	UTILITIES DIRECTOR	Reviewed and Approved
7/6/2007	1	TECHNOLOGY DIRECTOR	Reviewed and Approved
7/6/2007	1	Technology Drafter	Sent for Approval
7/2/2007	1	Technology Drafter	Sent for Approval

Explanation
BACKGROUND
This ordinance authorizes the Director of the Department of Technology to enter into an agreement for the purchase of hardware (three (3) unix servers, computer devices that manages resources), software and related services, on behalf of the Department of Public Utilities, and the Department of Development Building Services Division; provided by Agilysys, Inc.; required for the planned Banner upgrade, associated with WASIMS (Water and Sewer Information Management System); the electricity billing system; and the Accela Enterprise System.

The current WASIMS system was implemented in 1999 and was implemented only to support the billing of City water, sewer and stormwater customers; this system is old and outdated. Additionally, the Department of Public Utilities has an electricity billing system, older than the WASIMS system and is in need of an upgrade. The overall upgrade to WASIMS and the electricity billing system will allow the Department of Public Utilities to move to a system that will allow citizen access to their own billing information through the internet; allow DPU to maintain and manage one billing system by retiring the current electricity billing system and replace it with the upgraded WASIMS system; and allow for the ease of information that may flow through the computer devices that manages various resources, such as yet not limited to information, data and printers.

Also, the Department of Development Building Services Division has a need for the same type of server (unix servers); therefore, the Department of Technology included this need within the bid process and this ordinance. The Department of Development Building Services Division will utilize the servers to continue with an upgrade to the existing Accela Enterprise System, associated with the already established Accela Automation Upgrade Capital Project; it is expected that these servers will be in place for at least five years.

This purchase will...