Explanation
BACKGROUND: For the option to purchase the Rental of Parking Spaces for the Department of Public Safety/Division of Police, the largest user. The term of the proposed option contract will be five (5) years. The contract expires September 30, 2012. The Purchasing Office opened formal bids on July 19, 2007.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06. (Solicitation SA002514) Two (2) bids were solicited (MAJ:2). No bids were received. The only bidder was late with their bid. Because the pricing in that bid will result in significant savings, the Purchasing Office determined it was in the best interest of the city to accept the bid informally. Therefore, waiver of formal bidding requirements is being requested.
The Purchasing Office is recommending an award to the lowest and best bidder:
High Street Anchor, LLC, CC #20-5621165 (expires July 23, 2009)
Total Estimated Annual Expenditure: $137,000.00
This company is not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database. This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Purchasing UTC Contract Account. The Department of Public Safety/Division of Police will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize and direct the Finance and Management Director to enter into a UTC contract for the option to purchase Rental of Parking Spaces with High Street Anchor, LLC, to authorize the expenditure of one (1) dollar to establish the contract from the Purchasing/UTC Contract Fund, to waive formal competitive bidding requirements and to declare an eme...
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