City of Columbus - File #: 0469-2009

• File #: 0469-2009
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 3/18/2009
• In control: Finance & Economic Development Committee
• On agenda: 4/13/2009
• Final action: 4/15/2009
• Title: To authorize the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with Ultimax, Inc., for the renovation of the Administrative Building, 2100 Alum Creek Drive, for the Refuse Collection Division; to authorize the reallocation of $31,000.00 from an existing Auditor's Certificate; to authorize the Finance and Management Director to expend $3,100.00 or so much thereof as may be necessary to reimburse the General Fund for construction and building renovation expenses incurred by the Office of Construction Management; to authorize the expenditure of $77,620.00 from the General Permanent Improvement Fund. ($77,620.00)

Date	Ver.	Action By	Action	Result
4/15/2009	1	CITY CLERK	Attest
4/14/2009	1	MAYOR	Signed
4/13/2009	1	Columbus City Council	Approved	Pass
4/13/2009	1	COUNCIL PRESIDENT	Signed
4/6/2009	1	Columbus City Council	Read for the First Time
3/27/2009	1	CITY ATTORNEY	Reviewed and Approved
3/27/2009	1	Finance Drafter	Sent to Clerk's Office for Council
3/26/2009	1	Finance Reviewer	Reviewed and Approved
3/26/2009	1	FINANCE DIRECTOR	Reviewed and Approved
3/26/2009	1	Finance Drafter	Sent for Approval
3/26/2009	1	Auditor Reviewer	Reviewed and Approved
3/26/2009	1	CITY AUDITOR	Reviewed and Approved
3/26/2009	1	Finance Drafter	Sent for Approval
3/26/2009	1	EBOCO Reviewer	Sent for Approval
3/26/2009	1	ODI DIRECTOR	Reviewed and Approved
3/26/2009	1	Finance Reviewer	Sent for Approval
3/24/2009	1	Finance Drafter	Sent for Approval
3/24/2009	1	Finance Reviewer	Reviewed and Approved
3/24/2009	1	Finance Reviewer	Reviewed and Approved
3/23/2009	1	Finance Drafter	Sent for Approval
3/23/2009	1	SERVICE DIRECTOR	Reviewed and Approved
3/18/2009	1	Finance Drafter	Sent for Approval
3/18/2009	1	Finance Reviewer	Reviewed and Approved

Explanation

BACKGROUND: This legislation authorizes the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with Ultimax, Inc., for the renovation of the Refuse Collection Division Administrative Building, 2100 Alum Creek Drive. The renovation includes, but is not limited to, carpentry, millwork, furniture, flooring, selective demolition and electrical work.

Formal bids were solicited and thirteen (13) companies submitted bids on January 29, 2009 as follows (0 MBE, 1 ^FBE):

Ultimax, Inc. $74,520.00
Good Home Maintenance, Inc. $77,773.00
Affinia Development, LLC $78,160.00
Swartsell Construction LLC $82,395.00
Steeltree Construction, Inc. $83,200.00
Anderson & Noland Company, Inc. $88,495.00
^Bomar Construction Company, Inc. $88,993.00
Robertson Construction Service, Inc. $89,000.00
Elford, Inc. $90,101.00
Greater Columbus Construction, Inc. $90,300.00
Pro Con Construction Service $91,733.00
Tyevco, Inc. $94,380.00
Ardmore Construction $96,871.00

The Office of Construction Management recommends the bid award be made to the most responsive and responsible and best bidder, Ultimax, Inc.

Ultimax, Inc. Contract Compliance Number 31-1684389 Expiration date July 13, 2009.

This legislation requests permission and authorization for the City Auditor to reallocate funds from an existing Auditor's Certificate (Ac025391), in the amount of $31,000.00.

This legislation also authorizes the Finance and Management Director to expend $3,100.00 or so much thereof as may be necessary to reimburse the General Fund for construction and building renovation expenses incurred by the Office of Construction Management. The Office tracks the hours that each employee works on individual projects and bills these hours back to the proper capital project.

FISCAL IMPACT: The Public Service Depa...