City of Columbus - File #: 1671-2006

• File #: 1671-2006
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 9/20/2006
• In control: Utilities Committee
• On agenda: 11/6/2006
• Final action: 11/9/2006
• Title: To authorize the Finance and Management Director to enter into contracts with ESEC Corporation d/b/a Columbus Peterbilt and Best Equipment Company, Inc., for the purchase of three cabs and chassis and three truck bodies, respectively, that collectively constitute three new knuckle boom bulk refuse collection vehicles for the Refuse Collection Division, to authorize the expenditure of $353,529.00 from the 1995, 1999, 2004 Voted Refuse Collection Fund and to declare an emergency. ($353,529.00)

Date	Ver.	Action By	Action	Result
11/9/2006	1	CITY CLERK	Attest
11/8/2006	1	MAYOR	Signed
11/6/2006	1	Columbus City Council	Approved	Pass
11/6/2006	1	COUNCIL PRESIDENT	Signed
10/26/2006	1	SERVICE DIRECTOR	Sent to Clerk's Office for Council
10/24/2006	1	City Clerk's Office	Sent back for Clarification/Correction
10/4/2006	1	CITY AUDITOR	Reviewed and Approved
10/4/2006	1	Auditor Reviewer	Reviewed and Approved
10/4/2006	1	Service Reviewer	Sent for Approval
10/4/2006	1	Service Reviewer	Sent to Clerk's Office for Council
10/3/2006	1	FINANCE DIRECTOR	Reviewed and Approved
10/2/2006	1	Finance Reviewer	Reviewed and Approved
10/2/2006	1	Finance Reviewer	Reviewed and Approved
10/2/2006	1	Finance - Purchasing Reviewer	Reviewed and Approved
9/29/2006	1	SERVICE DIRECTOR	Reviewed and Approved
9/29/2006	1	CITY ATTORNEY	Reviewed and Approved
9/28/2006	1	SERVICE DIRECTOR	Reviewed and Approved
9/28/2006	1	ODI DIRECTOR	Reviewed and Approved
9/28/2006	1	EBOCO Reviewer	Reviewed and Approved
9/27/2006	1	FINANCE DIRECTOR	Reviewed and Approved
9/27/2006	1	CITY AUDITOR	Reviewed and Approved
9/27/2006	1	Auditor Reviewer	Reviewed and Approved
9/27/2006	1	Service Reviewer	Sent for Approval
9/27/2006	1	Service Reviewer	Sent for Approval
9/27/2006	1	Finance - Purchasing Reviewer	Reviewed and Approved
9/26/2006	1	Finance Reviewer	Reviewed and Approved
9/26/2006	1	Finance Reviewer	Reviewed and Approved
9/25/2006	1	SERVICE DIRECTOR	Reviewed and Approved
9/22/2006	1	Service Reviewer	Reviewed and Approved
9/20/2006	1	Service Drafter	Sent for Approval

Explanation
The Refuse Collection Division utilizes ''knuckle boom'' type trucks (flatbed trucks equipped with knuckle boom crane) as part of its bulk refuse collection program. As part of its on-going vehicle replacement program, the Division is in need of purchasing three such vehicles. The Division has had similar units in service for years. The last such purchase (two trucks) was authorized by Ordinance 0291-2003 passed by City Council February 24, 2003.

Bids were opened August 17, 2006, for the purchase of three (3) knuckle boom truck cab/chassis and three (3) knuckle boom bodies (bed and crane), or three (3) complete trucks, for use by the Refuse Collection Division (SA002002GRW). The complete unit consists of the cab and chassis and body. Four (4) suppliers submitted a total of four (4) bids, as follows:

Vendor / Unit Bid / Amount Bid
Graham Ford, Incorporated / cab/chassis and body / $149,332.00 per unit
Fyda Freightliner / cab/chassis and body / $142,205.00 per unit
ESEC Corporation dba Columbus Peterbilt / cab/chassis only / $65,880.00 per unit
Best Equipment Company, Inc. / $51,963.00 per unit

The Division recommendation is to award the cab/chassis contract to ESEC Corporation dba Columbus Peterbilt, CC #34-1285858 (expires 9/21/08) for three (3) units at $65,880.00 each, for a total of $197,640.00, in accordance with their bid proposal. Columbus Peterbilt was judged to be the lowest responsive and responsible and best bidder for the cab/chassis.

The Division recommendation is to award the body (bed and crane) to Best Equipment Company, Inc., CC #35-1097778 (expires 5/31/08) for three (3) units at $51,963.00 per unit, for a total of $155,889.00, in accordance with their bid proposal. Best Equipment Company, Inc., was judged to be the lowest, responsive and responsible and best bidder for the body (bed and crane.)

The combined Columbus Peterbilt/Best Equipment Company, Inc., bid totals $117,843.00 per complete unit. The to...