City of Columbus - File #: 1545-2008

• File #: 1545-2008
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 9/24/2008
• In control: Safety Committee
• On agenda: 10/27/2008
• Final action: 10/27/2008
• Title: To authorize and direct the Finance and Management Director to enter into contract with Vance Outdoors, Inc. for the trade of weapons for the Division of Police, and to authorize the expenditure of $1.00 from the General Fund. ($1.00)

Date	Ver.	Action By	Action	Result
10/27/2008	1	Columbus City Council	Approved	Pass
10/27/2008	1	COUNCIL PRESIDENT	Signed
10/20/2008	1	Columbus City Council	Read for the First Time
10/7/2008	1	CITY ATTORNEY	Reviewed and Approved
10/7/2008	1	Safety Drafter	Sent to Clerk's Office for Council
10/6/2008	1	Auditor Reviewer	Reviewed and Approved
10/6/2008	1	CITY AUDITOR	Reviewed and Approved
10/6/2008	1	Safety Drafter	Sent for Approval
10/3/2008	1	FINANCE DIRECTOR	Reviewed and Approved
10/3/2008	1	Safety Drafter	Sent for Approval
10/2/2008	1	Finance - Purchasing Reviewer	Reviewed and Approved
9/30/2008	1	Finance Reviewer	Reviewed and Approved
9/30/2008	1	Finance Reviewer	Reviewed and Approved
9/29/2008	1	EBOCO Reviewer	Sent for Approval
9/29/2008	1	ODI DIRECTOR	Reviewed and Approved
9/29/2008	1	Safety Drafter	Sent for Approval
9/26/2008	1	SAFETY DIRECTOR	Reviewed and Approved
9/26/2008	1	Safety Drafter	Sent for Approval
9/25/2008	1	Safety Reviewer	Reviewed and Approved
9/24/2008	1	Safety Drafter	Sent for Approval
9/24/2008	1	Safety Reviewer	Reviewed and Approved
9/24/2008	1	Safety Reviewer	Reviewed and Approved

Explanation

Background: The Division of Police is requesting to trade 400 confiscated firearms for 142 new Smith & Wesson M & P 40 caliber pistols for use by Police officers, including magazine disconnects, night sights, additional magazines, standard triggers, and no internal lock systems. This trade of firearms is being conducted via a formal advertised bid solicitation through the Purchasing office. Also, this trade will be completed with a licensed firearms dealer only. The firearms being traded are held by the Division of Police and have been cleared for disposition. If not part of a trade, these firearms would either be destroyed or held in Police inventory.

Bid Information: Three bids from majority firms were received in the Purchasing Office for Bid # SA003023, on September 18, 2008 for the trade of weapons as follows:

Standard Law Enforcement Supply Company offered 101 new firearms at a value of $47,560.90
BA/Phoenix Distributors offered 121 new firearms at a value of $55,902.00
Vance Outdoors, Inc. offered 142 new firearms at a value of $57,495.80.

After review of the bids received, the Division of Police recommends acceptance of the bid submitted by Vance Outdoors, Inc., a licensed firearms dealer who offered the highest number of new Smith & Wesson M & P 40 caliber pistols for the confiscated weapons.

This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.

Contract Compliance No: 542072038, expires 2/28/2010

FISCAL IMPACT: This ordinance authorizes an expenditure of $1.00 from the General Fund to exchange 400 confiscated firearms for 142 new Smith & Wesson M & P 40 caliber pistols and accessories for use by the Division of Police. Under normal circumstance the Division of Police would have to procure Officer firearms via the General Fund. Therefore, the trade of f...