Explanation
This legislation is to authorize the Finance and Management Director to modify and extend a contract with Roy Tailors Uniform Company of Columbus for the purchase of Police uniform apparel, accessories and associated services. FL004338 was established in May 2009 based on a competitive bid process. The contract expires on March 31, 2013 with no options available to extend. The Purchasing Office is requesting that we continue to contract with this supplier, based on the terms of the contract, for a period of time not to exceed six (6) additional months as the Columbus Police Division is developing new specifications and formal bid processes will need to take place. As such, this ordinance also requests the waiving of competitive bidding as the current contract has no provisions to extend beyond 3/31/13.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06, Solicitation number SA003196. One hundred thirty six bids were solicited (M1A; F1 2). One (1) bid was received.
The award went to Roy Tailors Uniform Company of Columbus CC#311261664 (Expires 10/9/2014)
Total Estimated Annual Expenditure: $1,000,000.00
This company is not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings for Recovery Database.
This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to the process and the ability to provide essential Police uniform items to will be slowed.
FISCAL IMPACT: Funding to establish this option contract was budgeted in the Mail, Print Services and UTC Fund. The Police Division and other agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to modify and extend the UTC type contract (FL004338) for the option to purchase Police Uniforms, accessories and associated servi...
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