Explanation
BACKGROUND: For the option to purchase Various Asphalt Concretes for the Department of Public Service, Division of Transportation, the largest user, and other city agencies. The term of the proposed option contracts would be through April 30, 2011 with the option to extend one additional year, subject to mutual agreement by both parties, in accordance with formal bid SA002760. The Purchasing Office opened formal bids on January 31, 2008.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA002760). Fifteen bids were solicited (MAJ: 12, FBE: 1; MBE: 2); Four (MAJ: 4) bids were received.
These companies are not debarred according to the Excluded Parties listing of the Federal Government and are not listed in the Auditor of States database for Findings for Recovery.
The Purchasing Office is recommending award of 3 contracts to the lowest, responsive, responsible and best bidders:
Shelly & Sands., MAJ, CC#31-4351261, exp. 2/19/2010
Kokosing Materials MAJ, CC#31-0980603, exp. 1/05/2010
Apple-Smith Corporation, MAJ, CC# 31-1012654, exp. 8/16/2009
Total Estimated Annual Expenditure: $600,000.00
This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish these option contracts is budgeted in the Purchasing Contract Account. The Department of Public Service and other city departments will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize and direct the Finance and Management Director to enter into three contracts for the option to purchase Various Asphalt Concretes with The Apple-Smith Corporation, Shelly & Sands, Inc. and Kokosing Materials, Inc., to authorize the expenditure of three dol...
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