City of Columbus - File #: 1989-2006

• File #: 1989-2006
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 10/31/2006
• In control: Utilities Committee
• On agenda: 12/4/2006
• Final action: 12/7/2006
• Title: To authorize the Director of Public Utilities to modify an existing contract with The Erora Group to reflect the consultant's name change to MDL Holding Company, LLC, and to extend and increase the contract for power supply planning and related services for the Division of Power and Water; to waive competitive bidding provisions of the Columbus City Code; to authorize the expenditure of $90,000.00 from the Electricity Operating Fund; and to declare an emergency. ($90,000.00)

Date	Ver.	Action By	Action	Result
12/7/2006	1	CITY CLERK	Attest
12/6/2006	1	MAYOR	Signed
12/4/2006	1	Columbus City Council	Approved	Pass
12/4/2006	1	COUNCIL PRESIDENT	Signed
11/20/2006	1	Utilities Drafter	Sent for Approval
11/20/2006	1	CITY ATTORNEY	Reviewed and Approved
11/20/2006	1	Utilities Drafter	Sent to Clerk's Office for Council
11/17/2006	1	Utilities Drafter	Sent for Approval
11/17/2006	1	EBOCO Reviewer	Reviewed and Approved
11/17/2006	1	ODI DIRECTOR	Reviewed and Approved
11/17/2006	1	Utilities Drafter	Sent for Approval
11/17/2006	1	Utilities Drafter	Sent for Approval
11/17/2006	1	Auditor Reviewer	Reviewed and Approved
11/17/2006	1	CITY AUDITOR	Reviewed and Approved
11/16/2006	1	Finance Reviewer	Reviewed and Approved
11/16/2006	1	Finance - Purchasing Reviewer	Reviewed and Approved
11/16/2006	1	FINANCE DIRECTOR	Reviewed and Approved
11/15/2006	1	Utilities Drafter	Sent for Approval
11/15/2006	1	Finance Reviewer	Reviewed and Approved
11/14/2006	1	Utilities Reviewer	Sent for Approval
11/14/2006	1	UTILITIES DIRECTOR	Reviewed and Approved
11/9/2006	1	Utilities Drafter	Sent for Approval
11/8/2006	1	Utilities Drafter	Sent for Approval
11/8/2006	1	Utilities Drafter	Sent for Approval
11/8/2006	1	Utilities Drafter	Sent for Approval
11/8/2006	1	Utilities Drafter	Sent for Approval
11/8/2006	1	Utilities Drafter	Sent for Approval
11/8/2006	1	Utilities Reviewer	Reviewed and Approved

Explanation

BACKGROUND: This ordinance waives the provisions of Chapter 329 of the Columbus City Code and authorizes the Director of Public Utilities to modify an existing contract, EL-004767, with The Erora Group to continue to provide power supply planning and related services for the Division of Power and Water. The modification will extend the contract an additional year and increase the consultant's hourly rate and the total amount of the contract. The modification will also reflect the consultant's name change from The Erora Group to MDL Holding Company, LLC. It is necessary to waive the provisions of Chapter 329 of the Columbus City Code for this modification as the term of the existing contract ends December 31, 2006 and did not provide for an extension.

Amount of additional funds to be expended: $90,000.00
Reasons additional goods/services could not be foreseen:
Due to conditions set forth in the negotiated purchase power contract with American Electric Power it will be necessary to bid for 25% of our load requirements in 2007 and 50% in 2008, therefore, the division will continue to need professional power supply planning services. This modification will provide funding to continue services to assist the city in preparing for the next purchase power bid as well as other power supply planning services as specified in the contract during 2007. Negotiation of the terms of the new purchase power agreement were extremely complex and the consultant has unique knowledge of the divisions requirements. It is in the best interests of the City to allow continuation of the contract for services. The term of the contract will be extended from December 31, 2006 through December 31, 2007.
Reasons other procurement processes are not used: The existing contract is based upon the lowest responsive and responsible bid received and opened on August 4, 2004. Since the consultant assisted the division in preparing the proposal for purchased power and ...