City of Columbus - File #: 0493-2009

• File #: 0493-2009
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 3/23/2009
• In control: Utilities Committee
• On agenda: 4/20/2009
• Final action: 4/22/2009
• Title: To authorize the Director of Public Utilities to modify and increase the professional engineering services contract with ms consultants, inc. for the HCWP Lagoon Sludge Removal Project; to authorize the transfer of $410,344.96 within the Water Works Enlargement Voted Bonds Fund; to authorize the appropriation and transfer of $501,680.04 from the Water System Reserve Fund to the Water Works Enlargement Voted Bonds Fund; and to authorize the expenditure of $912,025.00 from the Water Works Enlargement Voted Bonds Fund; for the Division of Power and Water; and to declare an emergency. ($912,025.00)

Date	Ver.	Action By	Action	Result
4/22/2009	1	CITY CLERK	Attest
4/21/2009	1	MAYOR	Signed
4/20/2009	1	Columbus City Council	Approved	Pass
4/20/2009	1	COUNCIL PRESIDENT PRO-TEM	Signed
4/7/2009	1	ODI DIRECTOR	Reviewed and Approved
4/7/2009	1	Utilities Drafter	Sent for Approval
4/7/2009	1	CITY ATTORNEY	Reviewed and Approved
4/7/2009	1	Utilities Drafter	Sent to Clerk's Office for Council
4/6/2009	1	EBOCO Reviewer	Sent for Approval
4/2/2009	1	Utilities Drafter	Sent for Approval
4/2/2009	1	CITY AUDITOR	Reviewed and Approved
4/2/2009	1	CITY AUDITOR	Reviewed and Approved
4/2/2009	1	Utilities Drafter	Sent for Approval
4/1/2009	1	Finance Reviewer	Reviewed and Approved
4/1/2009	1	FINANCE DIRECTOR	Reviewed and Approved
3/31/2009	1	Utilities Drafter	Sent for Approval
3/31/2009	1	Finance Reviewer	Reviewed and Approved
3/30/2009	1	Utilities Drafter	Sent for Approval
3/30/2009	1	Utilities Drafter	Sent for Approval
3/30/2009	1	Utilities Reviewer	Sent for Approval
3/30/2009	1	UTILITIES DIRECTOR	Reviewed and Approved
3/25/2009	1	Utilities Reviewer	Reviewed and Approved
3/25/2009	1	Utilities Drafter	Sent for Approval
3/24/2009	1	Utilities Drafter	Sent for Approval
3/24/2009	1	Utilities Reviewer	Reviewed and Approved

Explanation

BACKGROUND: This Ordinance authorizes the Director of Public Utilities to modify and increase the professional engineering services contract with ms consultants, inc. for the HCWP Lagoon Sludge Removal Project, Division of Power and Water Contract No. 1030.

The original contract provided for engineering design and construction administration/construction inspection for Part 1 and Part 2 of the contract. Contract modification #1 provided funding for Part 3 and Part 4 of the contract. Work under Part 3 included improvements to Lagoons 1 & 2 work under Part 4 included improvements to Lagoon 3.

During design of Part 3 (Lagoon 1 & 2) it was determined that a Letter of Map Revision (LOMR) would be required from the Federal Emergency Management Agency (FEMA) and a formal LOMR application was submitted in November 2006. A LOMR was granted by FEMA April 2008. In the interim, Lagoon 3 was utilized when on-site sludge storage was needed. The process of receiving the LOMR caused significant project delay and required several changes to the project scope which could not have been anticipated. These items are outlined in detail in the attached document titled "mod 2 additional scope.doc".

These tasks included Part 5, emergency cleaning of Lagoon 3 engineering design and construction administration/construction inspection services. Part 5 was necessary because of the 2 year project delay from the LOMR process and due to several sludge line leaks which prompted additional use of Lagoon 3 for sludge storage. A decision was made to utilize the previously approved funds to complete these tasks, which has necessitated this current modification request to fund the remaining project tasks.

Part 3, improvements to Lagoons 1 & 2, have now been split into two parts, Part 3a - Lagoon 2 improvements and Part 3b - Lagoon 1 improvements. Part 4 will consist of improvements to Lagoon 3. This project modification will provide for a small portion of re...