Explanation
BACKGROUND: This ordinance is for the option to purchase Lawn Mowing Services on an as needed basis for the Department of Public Utilities, the largest user, and for other City agencies as needed. This mowing contract is necessary to maintain City properties in a safe, efficient and attractive condition. The bid allows the agencies to add additional sites, acres and fence line trimming to the scope of work throughout all four (4) Zones. These additional areas that may be added after the contract commence are identified in line item 148-150 of the bid. The term of the proposed option contracts will be through February 28, 2018 with the option to extend this contract for One (1) additional year if mutually agreed upon. The Purchasing Office opened formal bids on February 19, 2015.
The Purchasing Office advertised and solicited competitive bids in accordance with the competitive bid section of the Finance & Management Code (Solicitation No. SA005748). One hundred sixty-four vendors were solicited: (MAJ-144); (M1A-20). Seven (7) bids were received (MAJ: 6); (M1A-1).
The Purchasing Office is recommending award to the lowest, responsive, responsible and best bidders:
The Landscape Group CC#830473472 (Expires 1/22/2017)
WAQ, Inc, dba Southwest Lawn CC#311592385 (Expires 1/15/2017)
Total Estimated Annual Expenditure: $320,000.00
These companies are not debarred according to the Federal Excluded Parties Listing or the Auditor of State Unresolved Findings for Recovery Certified Search.
This ordinance is being submitted as an emergency because without emergency action these services will be delayed and the efforts of the Public Utilities Department and other City departments to maintain City properties in a safe and attractive condition will be slowed. The bid was originally scheduled to open earlier but problems arose in the original bid process and the original bid had to be cancelled.
FISCAL IMPACT: Funding to establish two option contr...
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