City of Columbus - File #: 0722-2011

• File #: 0722-2011
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 4/29/2011
• In control: Public Safety & Judiciary Committee
• On agenda: 5/23/2011
• Final action: 5/23/2011
• Title: To authorize and direct the Director of Finance and Management to enter into a contract with Bicycle One for the purchase of police bicycles for the Division of Police, to authorize the expenditure of $113,553.35 from the Law Enforcement Seizure and JAG Grant Funds; and to declare an emergency. ($113,553.35)

Date	Ver.	Action By	Action	Result
5/24/2011	1	MAYOR	Signed
5/24/2011	1	ACTING CITY CLERK	Attest
5/23/2011	1	Columbus City Council	Approved	Pass
5/23/2011	1	COUNCIL PRESIDENT	Signed
5/12/2011	1	CITY AUDITOR	Reviewed and Approved
5/12/2011	1	CITY AUDITOR	Reviewed and Approved
5/12/2011	1	Safety Drafter	Sent for Approval
5/12/2011	1	CITY ATTORNEY	Reviewed and Approved
5/12/2011	1	Safety Drafter	Sent to Clerk's Office for Council
5/11/2011	1	ODI DIRECTOR	Reviewed and Approved
5/11/2011	1	Safety Drafter	Sent for Approval
5/10/2011	1	FINANCE DIRECTOR	Reviewed and Approved
5/10/2011	1	Safety Drafter	Sent for Approval
5/10/2011	1	EBOCO Reviewer	Sent for Approval
5/9/2011	1	Finance Reviewer	Reviewed and Approved
5/9/2011	1	Finance Reviewer	Reviewed and Approved
5/6/2011	1	Finance Reviewer	Reviewed and Approved
5/5/2011	1	SAFETY DIRECTOR	Reviewed and Approved
5/2/2011	1	Safety Drafter	Sent for Approval
5/2/2011	1	Safety Reviewer	Reviewed and Approved
4/29/2011	1	Safety Drafter	Sent for Approval
4/29/2011	1	Safety Drafter	Sent for Approval

Explanation

BACKGROUND: The Division of Police needs to purchase fifty-five (55) police bicycles for replacements for the Division of Police Bike Patrol. These bicycles will be used by the various walking crews and by the Community Response teams to help patrol the streets of the city.


Bid Information: Formal Bid # SA003865 was opened on March 3, 2011. Two responses were received as follows:

Bicycle One $113,553.35
B1 Bicycles, LLC $117,975.00

Both bidders are majority business entities.

The Division of Police recommends awarding the bid to the lowest, most responsive and best bid, which is Bicycle One.

This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.

Contract Compliance Number: 311341985, expires 7-19-2012.

EMERGENCY DESIGNATION: Emergency legislation is requested in order to purchase these bicycles before the manufacturer closes production for the summer.

FISCAL IMPACT: This ordinance authorizes the purchase of fifty-five police bicycles and accessories from Bicycle One in the amount of $113,553.35 from the Federal Drug Seizure Funds and the 2009 JAG Grant Funds for the Division of Police. There will be no effect on the financial status of the General fund.

Title

To authorize and direct the Director of Finance and Management to enter into a contract with Bicycle One for the purchase of police bicycles for the Division of Police, to authorize the expenditure of $113,553.35 from the Law Enforcement Seizure and JAG Grant Funds; and to declare an emergency. ($113,553.35)

Body

WHEREAS, a formal bid opening was held on March 3, 2011 for the purchase of police bicycles; and

WHEREAS, the Division of Police, Department of Public Safety needs to enter into a contract for the purchase of bicycles for its police walking crews and for the Community Response t...