City of Columbus - File #: 1728-2007

• File #: 1728-2007
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 10/19/2007
• In control: Administration Committee
• On agenda: 11/5/2007
• Final action: 11/8/2007
• Title: To authorize the Director of the Department of Finance and Management, on behalf of The Department of Technology, to establish a purchase order with Sarcom, Inc. for the purchase of a Enterprise Tape Library System; to authorize the expenditure of $100,000.00 from the Department of Technology, Information Services capital improvement fund; and to authorize the expenditure of $216,548.00 from the Department of Technology's Information Services fund; and to declare an emergency. ($316,548.00)

Date	Ver.	Action By	Action	Result
11/8/2007	1	CITY CLERK	Attest
11/7/2007	1	MAYOR	Signed
11/5/2007	1	Columbus City Council	Approved
11/5/2007	1	COUNCIL PRESIDENT	Signed
10/26/2007	1	CITY ATTORNEY	Reviewed and Approved
10/26/2007	1	Technology Drafter	Sent to Clerk's Office for Council
10/25/2007	1	Technology Drafter	Sent for Approval
10/25/2007	1	Auditor Reviewer	Reviewed and Approved
10/25/2007	1	CITY AUDITOR	Reviewed and Approved
10/25/2007	1	Technology Drafter	Sent for Approval
10/24/2007	1	Finance Reviewer	Reviewed and Approved
10/24/2007	1	Finance Reviewer	Reviewed and Approved
10/24/2007	1	Finance - Purchasing Reviewer	Reviewed and Approved
10/24/2007	1	FINANCE DIRECTOR	Reviewed and Approved
10/22/2007	1	TECHNOLOGY DIRECTOR	Reviewed and Approved
10/22/2007	1	Technology Drafter	Sent for Approval
10/22/2007	1	EBOCO Reviewer	Sent for Approval
10/22/2007	1	ODI DIRECTOR	Reviewed and Approved
10/22/2007	1	Technology Drafter	Sent for Approval
10/19/2007	1	Technology Drafter	Sent for Approval

Explanation

Background: The Department of Technology has a need to purchase a new tape library (Enterprise Class Library System) and related services; a storage device containing tape drives and slots to hold tape cartridges, and a barcode reader used to identify cartridges; which hold data and information. The current tape library stores information and data for various City Agencies and is aged and out-dated. The purchase of a new tape library will replace the aged one and will assist the Department of Technology to continue the efforts, as in alignment with the Mayor's initiative, to consolidate the City's Information Technology (IT) services. This purchase is needed prior to the end of this year and will ensure that the City stays compliant with any data protection requirements.

The Department of Technology (DoT) exercised due diligence; utilizing services provided by the Purchasing Office, by completing the competitive bid process to comply with Columbus City Code Section 329. Through this process, formal bid information and documents were prepared and posted on the City's solicitation web site (bid #SA002499) and advertised in the City Bulletin on June 23, 2007.

On June 28, 2007 the Purchasing Office received and opened one bid (1) bid; identified as majority owned vendor; received from Sarcom, Inc., with a total amount of $316,548.00.

Upon completion of reviewing the bid, it was recommended that the award be made to Sarcom, Inc. in the amount of $316,548.00, as they were the only bidder and was deemed, responsive, responsible and best bidder per specification.

This legislation authorizes the Director of the Department of Finance and Management, on behalf of the Department of Technology, to establish a purchase order for the purchase of a tape library system and related services from Sarcom, Inc.

This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract accord...