Explanation
BACKGROUND: The Purchasing Office received and opened bid number SA000558JB for office workstations on October 23, 2003. This furniture is needed by the Division of Water's Sales Office. Three bids were received and deemed complete, however, the Division made an error in the bid proposal. Two items, which are necessary for the completion of the workstations, were omitted from page five. Fortunately, all three vendors noticed the omission and bid the necessary items anyway. Thomas W. Ruff & Co. was the lowest bidder at $24,332.12. Therefore, in order to eliminate the need to rebid the contract to correct the Division's error in the bid proposal, and in order to enter into the contract prior to the close of the fiscal year, it is in the best interest of the City of Columbus, Division of Water to waive the provisions of competitive bidding, and to award this bid to Thomas W. Ruff & Co. for a grand total of $24,332.12. The Contract Compliance Number for Thomas W. Ruff & Co. is 31-4413101. They do not have MBE/FBE status. Thirteen companies of the 132 vendors solicited had certified MBE/FBE status.
It is requested that this Ordinance be handled in an emergency manner in order to have the contract established before the close of fiscal year 2003. These workstations were only budgeted for 2003.
FISCAL IMPACT: The Division of Water has allocated $29,000.00 for these workstations in the 2003 Budget.
$73,050.00 was expended by the Division for furniture in 2002.
$68,360.00 was expended by the Division for furniture in 2001.
Title
To authorize the Finance Director to enter into a contract with Thomas W. Ruff & Co., for office workstations, for the Division of Water, to waive the provisions of competitive bidding, to authorize the expenditure of $24,332.12 from Water Systems Operating Fund, and to declare an emergency. ($24,332.12)
Body
WHEREAS, the Purchasing Office did receive and open bid number SA000558JB for t...
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